Executive Assistant (Parks & Recreation)

Executive Assistant (Parks & Recreation)

Applications are accepted exclusively through the City of Ventura Career Site: www.cityofventura.ca.gov/jobs. Submissions through other websites or methods will not be accepted.

Applications and supplemental questions will be accepted until Monday, November 9, 2026, at 11:59 p.m.

Pay & Benefits

Whether you're starting your career journey or seeking new opportunities, we welcome all and offer:

• Competitive pay and benefits
• Strong support for professional development
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay

Pay (Salary DOQ):

• $73,015.49 - $88,733.01 Annually

About the Opportunity

The City of Ventura is hiring an Executive Assistant in the Parks and Recreation Department. We are seeking an experienced professional to provide complex administrative support to an executive-level position. The ideal candidate will excel in a fast-paced, dynamic department, manage critical tasks, and deliver high-level support with professionalism.

Key responsibilities include:

• Providing administrative support to department leadership, including calendar management, meeting coordination, travel arrangements, purchasing, and expense reporting.

• Supporting recruitment activities, interview scheduling, candidate communications, hiring processes for part-time staff, onboarding, and personnel actions in Workday.

• Tracking employee performance evaluations, mandatory training, TB testing, and other HR-related requirements to ensure timely completion and compliance.

• Preparing, formatting, proofreading, and submitting City Council and Commission staff reports, agendas, minutes, public notices, presentations, and supporting materials. Serving as recording secretary, coordinating meeting logistics, and managing documents through SharePoint and OnBase.

• Coordinating incident reports, workers' compensation and public claims, emergency preparedness records, and required training with appropriate City departments.

• Processing public records requests, maintaining departmental records, coordinating records retention activities, and ensuring compliance with established procedures.

• Collaborating with department divisions and the Communications Specialist to support public information, social media content, community engagement, and special events.

• Organizing department-wide and division meetings, coordinating logistics and materials, maintaining organizational records, and providing general administrative support across all divisions.

• Providing front counter coverage, assisting with recreation program registration, responding to customer inquiries, and participating in City-wide customer service initiatives.

This position is designated as "at will," serving at the pleasure of the assigned Department Head, and subject to discharge without cause and without the right of appeal. This position is also designated as "confidential" in the City's Employer-Employee Relations Resolution.

Minimum Qualifications – Required

A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required.

License: Depending on assignment, possession of a valid California Class C driver license may be required.

About Parks & Recreation The City of Ventura’s Parks & Recreation Department enhances community life by providing quality parks, recreation programs, and partnerships that connect people and places. The department includes three divisions: Parks, Recreation, and Community Partnerships.

Our Mission

We are dedicated to offering quality programs, services, and outdoor spaces that foster community connection, health, and wellness. We prioritize equity, community needs, and responsible management of city resources to ensure lasting benefit for today and future generations.

For more information about the Parks & Recreation Department, visit: https://www.cityofventura.ca.gov/219/Parks-Recreation

Additional Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by viewing here Executive Assistant.

To learn more about the City’s hiring process, visit the City of Ventura Hiring Process page.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!