About this role
Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.
Position Details:
We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.
Key Responsibilities
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Manage complex calendars and scheduling across five-member executive team
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Coordinate, prepare, and organize leadership retreats
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Make travel and accommodation arrangements
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Manage expense and receipt classification for the executive team in Ramp
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Assist with coordination and tracking of company events
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Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
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Input, maintenance, and reporting of contacts/records in the company’s CRM
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Act as an office manager by keeping up with office supply inventory
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Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
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Triage and respond to miscellaneous requests from key stakeholders
Qualifications
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3+ years as an Executive Assistant
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Technologically savvy
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Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
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Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
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Excellent, highly professional written and verbal communication skills
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Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
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Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
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Must be able to complete tasks with accuracy and attention to detail
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Ability to effectively present information to senior management
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Discretion and confidentiality
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This role is based in Portsmouth, NH. Hybrid with majority in-office presence.