About this role
OEC Group offers a competitive salary, a full benefits package, opportunities for professional growth and so much more!
What we’re looking for…
-
Minimum of 3 years of relevant administrative or executive support experience, preferably supporting senior management or multiple executives.
-
Strong organization, attention to detail, prioritization and multi-tasking skills are a must.
-
Fluency in Mandarin is a plus About the Position
-
Provide proactive administrative support to the Vice Presidents of Sales, Operations, Pricing, and Accounting in coordination with the Head of Administration.
-
Manage executive calendars, meetings, appointments, and communications, including scheduling across time zones and coordinating with internal and external stakeholders.
-
Screen and prioritize calls, emails, and meeting requests, responding to routine inquiries as authorized.
-
Coordinate meeting preparation, agendas, presentations, materials, and follow-up items.
-
Prepare and update PowerPoint presentations, reports, spreadsheets, and other business documents.
-
Prepare, reconcile, and submit executive expense reports through SAP Concur.
-
Support departmental projects and business initiatives through scheduling, progress tracking, documentation, and follow-up.
-
Coordinate cross-departmental communications and administrative activities to support business objectives.
-
Maintain departmental records, reports, and information in CRM platforms and other business systems.
-
Assist with special projects and additional administrative assignments as needed.
-
Coordinate domestic and international business travel, including flights, hotels, transportation, itineraries, and required documentation.
-
Assist with planning conferences, trade shows, client visits, and other business events.
-
Coordinate client dinners, business meetings, team meals, and related reservations.
-
Support client relationship activities through business gifts, holiday cards, and other correspondence.
-
Welcome and assist visiting executives, clients, and business partners.
-
Collaborate with the Office Coordinator and Administration team to provide administrative coverage and improve operational efficiency.
-
Communicate regularly with the Head of Administration regarding workload, priorities, and support needs.
-
Perform other related duties and special projects as assigned. Work Schedule
New York Office 9:00 am – 6:00 pm EST