Executive Assistant

Executive Assistant

About Us NoemDek Limited is an EPC company incorporated in Nigeria in 2012, providing specialized services to the Oil & Gas, Power Generation, FMCG, and related sectors. Over the past several years, the firm and its international partners have supported clients on large infrastructure projects and after-sales services to ensure assets are maintained effectively and operations run smoothly.

Responsibilities

• Take up tasks from executives' task lists and ensure timely execution.
• Assist executive team members in determining and prioritizing business strategies based on their schedules.
• Oversee strategic business initiatives from ideation to implementation.
• Attend meetings on behalf of executives, in any capacity required.
• Provide insights and analysis on the company's operations.
• Manage and maintain executives' calendars, scheduling appointments and meetings efficiently.
• Prepare and review reports, presentations, and other documents for executive meetings.
• Act as the point of contact between executives and internal/external stakeholders, including employees and clients.
• Screen and manage incoming communications: calls, emails, and correspondence, distributing and prioritizing appropriately.
• Take dictation and minutes during meetings.
• Manage expense reports and support budget tracking for executives.
• Conduct research and provide analytical support for special projects and business initiatives.
• Identify and help solve core problems or opportunities within business processes.
• Assist with basic accounting duties, including but not limited to invoicing, budgeting, bookkeeping, debt recovery, savings improvement, and financial reporting.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Ensure smooth coordination of meetings, events, and conferences.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Prior experience in an Executive Assistant, administrative, or similar support role.
• Strong interpersonal, communication (written and verbal), and active listening skills.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Tech-savvy, with firm proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Minimum typing speed of 40 WPM.
• Exceptional attention to detail and the ability to multitask in a fast-paced environment.
• Proactive, resourceful, and self-motivated, with the ability to work independently with minimal supervision.
• Discretion and sound judgment in handling sensitive information.
• Ability to work effectively and communicate across all levels of the organization.
• Project management experience is an advantage.