About this role
About the Role Insomniac is seeking an experienced and high-level Executive Assistant to support two executives with scheduling, organization, and administrative tasks. The role requires proactive problem-solving, exceptional communication, and meticulous attention to detail in a fast-paced, confidential environment within the live events and music industry. This is an in-person position with travel to various locations.
What You'll Do
- Proactively manage a busy and complex calendar; schedule and coordinate internal and external meetings and other events as directed
- Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meetings, and execution of organizational responsibilities as needed
- Draft leadership agendas; coordinate preparation of agenda materials; identify and prepare action items
- Type correspondence and reports; draft correspondence from rough notes; research issues and activities; assist in the creation of presentations; maintain confidential and administrative files
- Receive, screen, and follow-up all communications via phone, email, and mail
- Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
What We're Looking For
- Experience as an executive assistant supporting two executives in a fast-paced environment; proactive problem-solver
- Exceptional communication skills and meticulous attention to detail; ability to maintain confidentiality
- Strong calendar management, scheduling, logistics coordination, and written/oral communication abilities
- Flexibility and adaptability in a dynamic environment; willingness to travel and work in-person
- Strong organizational skills, ability to draft agendas, correspondence, presentations, and manage confidential files