Executive Assistant - Legal

Executive Assistant - Legal

Location: Lagos

Employment Type: Full-time

Department: Legal / Executive Office

Reports To: Managing Director / Head of Legal

Job Summary

• We are seeking a highly organised, discreet, and detail-oriented Executive Assistant (Legal) to provide administrative, executive, and legal support to senior management and the legal department.
• The successful candidate will be responsible for managing schedules, coordinating meetings, maintaining confidential legal records, preparing correspondence, monitoring deadlines, and supporting the efficient delivery of legal and executive functions.
• The ideal candidate must demonstrate excellent communication, organisational, research, and time-management skills, with the ability to handle sensitive information professionally and work effectively in a fast-paced corporate environment.

Key Responsibilities

Executive Support:

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action points.
• Handle incoming and outgoing correspondence, emails, and telephone calls.
• Coordinate internal and external meetings with clients, legal advisers, business partners, and other stakeholders.
• Prepare reports, presentations, briefing notes, and other executive documents.

Legal Administrative Support:

• Assist in preparing, reviewing, formatting, and organising legal documents, contracts, agreements, and official correspondence under appropriate supervision.
• Maintain an organised filing system for legal documents, case files, contracts, and corporate records.
• Monitor court dates, filing deadlines, contract renewal dates, and other important legal timelines.
• Conduct preliminary legal research and gather relevant information for the legal team.
• Liaise with external solicitors, courts, regulatory agencies, and other relevant institutions when authorised.
• Assist with the preparation of documentation for meetings, hearings, negotiations, and legal proceedings.
• Track the status of contracts, legal matters, and pending documentation, escalating urgent issues when necessary.

Records Management and Confidentiality:

• Maintain accurate, up-to-date, and secure physical and electronic records.
• Ensure the proper handling of confidential legal, financial, personnel, and corporate information.
• Apply appropriate document-control procedures and manage access to sensitive files.
• Ensure documents are properly labelled, stored, retrieved, and retained in line with company policies.

Compliance and Coordination:

• Support the monitoring of statutory filings, licence renewals, regulatory documentation, and compliance deadlines.

• Assist in preparing compliance reports and maintaining relevant registers.

• Coordinate the collection of documents and information from internal departments and external stakeholders.

• Follow up on outstanding assignments and ensure timely completion of delegated tasks.

• Perform other related duties as assigned by management.

• Performance Indicators (KPIs)

Performance will be assessed based on:

• Timely scheduling and coordination of executive meetings and appointments.

• Accuracy and completeness of legal and administrative documentation.

• Effective monitoring of deadlines and timely follow-up on pending matters.

• Proper maintenance and retrieval of confidential records.

• Responsiveness to internal and external stakeholders.

• Compliance with company procedures and confidentiality requirements.

• Overall efficiency and quality of executive and legal administrative support.

• Qualifications and Requirements

• Bachelor’s Degree in Law (LL.B) is preferred.

• A qualifying law degree and admission to the Nigerian Bar (BL) will be an added advantage, particularly for roles involving substantive legal support.

• A degree in Business Administration, Management, Office Administration, or a related discipline may be considered where the role is primarily administrative.

• Minimum of 2–3 years’ relevant experience in executive assistance, legal administration, a law firm, or a corporate legal department is preferred.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Familiarity with legal documentation, records management, and corporate compliance processes.

• Excellent written and verbal communication skills.

• Strong organisational, analytical, and time-management abilities.

• High level of integrity, discretion, attention to detail, and professionalism.

• Ability to manage multiple priorities, meet deadlines, and work with minimal supervision.

Key Competencies:

• Confidentiality and professional ethics.
• Excellent administrative and organisational skills.
• Strong drafting, proofreading, and documentation skills.
• Effective stakeholder management and interpersonal communication.
• Problem-solving and critical-thinking abilities.
• Accuracy and attention to detail.
• Initiative, accountability, and sound judgement.
• Ability to work under pressure and meet tight deadlines.

Application Closing Date

31st October, 2026.