Executive Assistant

Section: What You’ll Do

• Manage and triage the executive’s inbox, including billing notices, deadlines, and key correspondence.
• Coordinate schedules, file distribution, and stakeholder communication for board matters.
• Coordinate marketing activities for a related business, working with external designers and ad managers while tracking marketing spend and response pipelines.
• Maintain one clear, conflict-free calendar across work, family, and corporate commitments.
• Protect scheduled deep-work periods by filtering low-priority requests and directing minor enquiries appropriately.
• Coordinate weekly check-ins with household staff on family schedules and supply needs.
• Manage household procurement, including groceries, supplies, routine vendor payments, and utilities.
• Track household spending and prepare weekly summaries for approval.
• Coordinate vendor research and logistics for personal events when required.
• Provide light social media support, including captions, posting, and responding to comments.
• Coordinate local and international travel, including flights, visas, hotels, and ground transportation.
• Coordinate with the driver on routes and timing for appointments and family commitments.

Section: What We’re Looking For

• Bachelor’s degree in Law, Business Administration, International Relations, or a related discipline.
• Minimum of 4 years’ experience supporting a C-suite executive, partner, or high-net-worth principal in a demanding and fast-paced environment.
• Lagos work experience is strongly preferred.
• Experience managing budgets, vendors, or financial reporting is an advantage.
• High emotional intelligence, strong attention to detail, and strict confidentiality.
• Good judgment and the ability to know what to escalate and what to handle independently.
• Ability to manage multiple unrelated workstreams and priorities at the same time.
• Strong communication, organization, and coordination skills.
• Willingness to work across professional, business, and household responsibilities.

Section: Tools & Skills

• Microsoft 365 (Outlook, Teams, Excel, Word)
• WhatsApp Business
• Notion, Trello, or Asana
• Social media management

Section: Confidentiality

• NDA will be required as part of the role.

Section: What Is Offered

• 3-month probation period followed by a performance review.
• HMO and leave allowance after confirmation and 12 months of employment.