About this role
Executive Assistant, International Trade & Deal Operations
This role is designed to accelerate international trade and deal operations, ensuring that critical commercial activities are processed on the same business day.
You will be immersed in live deal flow, monitoring communications across platforms like WhatsApp, WeChat, and email. Your primary focus will be on tracking progress, responding promptly to inquiries, chasing outstanding information, and ensuring no valuable opportunities are delayed due to unattended tasks or next steps.
This position emphasizes cutting commercial response times and providing executives with a robust system for decision-making, follow-ups, and accountability, rather than solely focusing on calendar management.
Required Skills
- English Proficiency
- Spreadsheet Management
- Numerical Accuracy
- Proactive Follow-up
- Commercial Judgment
- Executive Assistance
- Sales Operations
- Account Management
- International Trade
- Project Coordination
- Mandarin Chinese
- Discretion
- Remote Setup
Key Responsibilities
- Maintain a comprehensive and up-to-date pipeline of active opportunities, including stage, value, stakeholders, next action, owner, deadline, blockers, and risks.
- Monitor deal conversations on WhatsApp, WeChat, and email, ensuring persistent follow-up to facilitate the movement of quotes, samples, documents, and payments.
- Triage inbound messages, draft appropriate replies, and prepare concise decision briefs for executive review.
- Manage calendars, prepare for meetings, compile briefs, summarize action items, and generate daily end-of-day digests and weekly pipeline reviews.
- Prepare accurate monthly reimbursement reports and maintain spreadsheets for expenses, invoices, quotations, and deal economics.
- Support coordination with suppliers, buyers, freight forwarders, customs brokers, and logistics providers as deals progress.
Qualifications
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Exceptional written and spoken English, with the ability to understand nuanced or incomplete instructions.
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Strong numerical accuracy in managing spreadsheets, expenses, quotations, and commercial calculations.
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A proactive and persistent follow-up style, coupled with sound commercial judgment regarding task handling and escalation.
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A minimum of 2 years of experience in executive assistance, sales operations, account management, international trade, or project coordination is preferred.
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Professional Mandarin Chinese proficiency is strongly preferred for effective communication with Chinese suppliers and partners.
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Demonstrated discretion with sensitive commercial and financial information.
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A reliable remote setup and consistent availability during business hours.
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Benefits & Perks
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$6–15 USD/hr
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Performance bonuses
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Part-time (~20 hrs/wk) with a path to full-time employment
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Remote work opportunity