Executive Assistant

About the Role Insomniac is seeking an experienced and high-level Executive Assistant to support two executives with scheduling, organization, and administrative tasks. This is a fully in-person role with travel to various locations. What You'll Do

• Proactively manage a busy and complex calendar; schedule and coordinate internal and external meetings and events as directed
• Act as a point of contact for internal team, clients, and external partners; coordinate logistics and information flow, and execute organizational tasks as needed
• Draft leadership agendas; coordinate preparation of agenda materials; identify and prepare action items
• Type correspondence and reports; draft from rough notes; research issues; assist in creating presentations; maintain confidential files
• Receive, screen, and follow up on communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel, transportation reservations, mileage programs and upgrades with the ability to handle last-minute changes
• Organize critical work projects, prioritizing with the Executive to ensure timely delivery
• Proactively move projects forward and resolve issues
• Attend and participate in company meetings, capture insights, and follow up on action items
• Own and execute small-to-mid size projects from start to finish with timely delivery and clear communication
• Prepare and submit expense reports
• Interface with agents, venue partners, and internal team to build and maintain a calendar of events
• Purchase supplies for meetings and authorize payments for travel, memberships, subscriptions, vendors and service providers
• Multitask in a fast-paced environment with strong attention to detail
• Attend shows/events as on-site support and represent the company as required
• Perform other related duties as required What We're Looking For
• Proficient use of Microsoft Outlook (including group scheduling) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to take initiative, problem solve, and perform extensive research
• Professional verbal and written communication skills
• Strong work ethic with high sense of responsibility in a dynamic environment
• Ability to handle sensitive matters and exercise excellent judgment
• Strong business curiosity and desire to learn and grow
• Ability to prioritize and manage projects independently with minimal supervision
• Experience in the music industry preferred Nice to Have
• Experience in the music industry preferred Compensation & Benefits
• Salary not disclosed; benefits and perks not detailed in the posting