Executive Assistant I - Gynecologic Oncology

Job title: Executive Assistant I - Gynecologic Oncology

About the Role Under minimal supervision, the Executive Assistant I provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant I conducts work assignments of increasing complexity with some latitude for independent judgement and remains knowledgeable of corporate policies.

What You'll Do

• Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive; responsibilities include advanced communications support, proactively triaging issues, and acting as designee as directed.
• Manage complex calendars for senior executives and anticipate conflicts before they arise.
• Assist executives in preparing presentations and ensure room reservations and A/V setup for VP/SVP-hosted meetings.
• Collaborate with leadership, HR, and hiring managers to manage onboarding new hires and related processes.
• Track departmental workforce (employees, contractors, consultants) and keep organizational charts updated.
• May manage in-person events, ensuring speakers, hosts, and catering are arranged.
• Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.
• Prepare documents and correspondence that may be highly confidential or politically sensitive.
• Book complex domestic and international travel itineraries.
• Attend administrative leadership team meetings, ensuring agendas, facilitators, and action items are recorded and followed up.
• May process invoices, assign budget codes, and coordinate reimbursements.
• Oversee department purchasing cards, online reconciliation, and submission of statements to Accounts Payable.
• Process requisitions, purchase orders, personnel and other forms needed for the department’s administration.
• May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.
• Maintain a high level of professionalism, discretion, and confidentiality regarding sensitive topics.
• Help improve workflow, operating efficiency, and service quality within the department.
• May provide mentorship, supervision, or management to junior administrative staff.

What We're Looking For

• Excellent written and verbal communication.
• Advanced knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service and the ability to interact professionally with peers, leadership, and external contacts.
• Resourceful with strong problem-solving skills.
• Ability to engage with appropriate urgency in situations that require quick response or turnaround.
• Ability to independently prioritize high volume of tasks and manage competing priorities.
• Demonstrated competency with budgeting.

Compensation & Benefits

• Salary: $72,980 - $88,035 per year (USD).