Executive Assistant for a Construction and Property Development Company in Australia (Home Based Full Time)

Manage and organise the Director’s inbox, prioritising important emails, flagging items requiring attention, and ensuring nothing is missed.

Follow up on outstanding emails, requests, tasks, staff, suppliers, and other matters.

Draft simple email responses and assist with basic client and supplier communication.

Keep the Director’s calendar organised, including scheduling meetings, appointments, inspections, and other commitments.

Identify scheduling conflicts, set reminders, and keep the Director informed of upcoming appointments and important dates.

Assist with organising the Director’s personal commitments, including children’s school activities, appointments, events, pickups, and other arrangements.

Assist with general administration, keeping tasks, information, records, and follow-ups organised.

Coordinate business bookings and travel arrangements, including flights and accommodation, and ensure the Director has the necessary information ahead of meetings, appointments, and travel.

Assist with basic invoice administration using Xero and Workbench, including reviewing invoices for accuracy and checking details against purchase orders where required.

Maintain organised and up-to-date invoice records.