Executive Assistant

About the Role EY Malaysia is seeking an Executive Assistant to provide high-quality administrative and operational support to Partners and Directors, enabling them to operate effectively in a fast-paced and dynamic environment. This role sits at the centre of business activity, requiring strong judgement, professionalism, and discretion in handling sensitive information and managing competing priorities. What You'll Do

• Provide proactive and seamless administrative support to Partners and Directors, including calendar management, meeting coordination, and travel planning.
• Manage correspondence, communications, and documentation with professionalism and accuracy.
• Anticipate needs and priorities, ensuring stakeholders are well-prepared and supported.
• Coordinate meetings, events, and logistical arrangements, including preparation of materials and follow-ups.
• Manage departmental administrative processes such as expense claims, leave tracking, invoicing and document management; maintain accurate records in line with internal guidelines.
• Act as a key point of contact for internal and external stakeholders; build effective working relationships across teams to support coordination and delivery.
• Collaborate with wider CBS and service line teams to ensure smooth operational support.
• Confidentiality, governance & risk awareness: handle sensitive information with integrity and discretion; ensure activities comply with EY policies; support audit/documentation requirements.
• Identify opportunities to enhance administrative processes and contribute to a positive, inclusive and collaborative team environment; support ad hoc tasks as needed. What We're Looking For
• A diploma or degree in Business Administration, Management, or a related field.
• Relevant experience in executive or administrative support roles.
• Strong proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint).
• Good command of written and spoken English.
• Ideally, experience supporting senior stakeholders in a professional services or corporate environment.
• Familiarity with financial or operational administrative processes (billing, expenses, reporting).
• Ability to operate in a fast-paced, matrixed environment.
• Strong organizational and time management skills with high attention to detail.
• Professional, reliable, and able to exercise sound judgement and discretion.
• Proactive, adaptable, and solutions-oriented mindset; able to work independently while contributing effectively as part of a team. Compensation & Benefits
• EY offers a competitive remuneration package commensurate with work experience, with rewards for individual and team performance.
• We are committed to being an inclusive employer and are happy to consider flexible work arrangements (FWA) as needed.
• Continuous learning, leadership insights, and a diverse and inclusive culture are part of the EY experience.