About this role

We are seeking a highly organised, proactive and technology-driven Executive Assistant to provide operational support to senior management.
The candidate must be exceptionally organised, detail-oriented and comfortable working in a fast-paced business environment.
A candidate with a background or working knowledge in engineering, building, construction, and real estate.
We are particularly interested in candidates who are digitally savvy, confident with smartphones and modern technology, and capable of leveraging AI tools to improve productivity and workflow efficiency.

Manage executive schedules, appointments, meetings and travel arrangements.
Handle correspondence, emails, calls and official communications.
Prepare reports, presentations, memos, meeting agendas and minutes.
Coordinate meetings, track action points and follow up on assigned tasks.
Organise and maintain physical and electronic records.
Support project coordination and liaise with contractors, consultants, suppliers and other stakeholders.
Conduct research and provide administrative and operational support to management.
Utilise AI tools and digital applications to improve efficiency and productivity.
Handle confidential information with professionalism and discretion.

Bachelor's Degree in Engineering, Estate Management, Architecture, Building Technology.
Masters in Project Management or an MBA will be an added advantage.
8 years relevant work experience.
Excellent proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
Practical experience using AI tools, particularly ChatGPT.
Strong digital literacy and confidence in using smartphones, mobile applications and online collaboration tools.
Excellent written and verbal communication skills.
Exceptional organisational skills and attention to detail.
Ability to multitask, prioritise competing demands and meet deadlines.
High levels of professionalism, discretion and confidentiality.

The Ideal Candidate:

15th November, 2026.

Executive Assistant