Executive Assistant, CDT, Shanghai

Executive Assistant, CDT, Shanghai

Role Purpose

Provide executive administrative support to senior corporate executive in an organization.

Key Responsibilities

• Strategically manage all aspects of calendar for business needs

• Manage complex travel arrangements (both domestic and international) and proactively stay ahead of changes, including but not limited to management of all travel documents, schedules, and corporate aircraft arrangements

• Interface directly with Senior Leadership Team, Corporate Officers, Board of Directors (occasionally), and their executive assistants

• Lead the planning and the execution of (offsite) executive meetings, VIP visits/events, etc

• Collaborate with local and global teams on daily basis

• Handle items that are highly confidential and critical in nature

• Experiences/Education - Required

• Cross-cultural, cross-regional communication skills: English proficiency, ability to communicate effectively, both verbally and written, with all levels of the corporation, across geographies

• Work as a team: collaborate with US counterpart to support business priorities and the senior executive’s day to day functions

• Professionalism: highly responsive, reliable, and mature; able to deliver error-free execution on timely basis, exercise highest level of discretion, integrity and confidentiality

• Strong organizational and administrative skills: attention to details; ability to prioritize and handle multiple tasks simultaneously, and work effectively in a fast-paced environment with minimal supervision

• Strategic thinking and problem-solving skills: ability to think thoroughly and strategically, anticipating senior executive’s needs; strong decision making/problem solving skills dealing with ad-hoc issues

• Cultural fit: hard-working and highly motivated self-starter, collaborative team-player, fast learner

• Experiences/Education - Desired

• 10+ years of experience in Executive Assistant roles in multinational companies

• Overseas experience – academic or professional

• Occasional domestic and international travel required