Executive Assistant

Aanaab is seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities.

In this role, you will be instrumental in managing the CEO's schedule, preparing for critical meetings, and handling correspondence with professionalism and discretion.

Your responsibilities will include coordinating internal and external meetings, preparing meeting notes, and diligently tracking action items to ensure timely completion.

You will also manage and prioritize communications directed to the CEO, drafting professional emails, letters, presentations, and reports.

Furthermore, you will expertly coordinate all travel arrangements, including flights, accommodation, transportation, and detailed itineraries.

This position requires a keen eye for detail, exceptional organizational skills, and the ability to manage competing priorities effectively.

You will work closely with internal departments and external stakeholders, maintaining accurate and confidential executive records.

The ideal candidate will be proactive, able to work independently, and take ownership of assigned tasks to ensure successful outcomes.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, including agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
• Manage and prioritize correspondence, communications, and requests directed to the CEO.
• Draft and prepare emails, letters, presentations, reports, and other business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings.
• Maintain accurate and confidential executive records and documentation.
• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.
• Proactively follow up on pending tasks and priorities to ensure timely completion.

Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.

• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

• Previous experience supporting a CEO, senior executive, or senior management is preferred.

• Strong experience in calendar management, meeting coordination, business correspondence, and follow-up.

• Excellent organizational and time-management skills with the ability to manage competing priorities.

• Strong attention to detail and a high level of confidentiality and discretion.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and/or Google Workspace.

• Professional proficiency in Arabic and English.

• Ability to work independently, take ownership, and proactively follow through on assigned actions.

• Benefits & Perks

• Medical insurance (as per company policy).

• Supportive and collaborative work environment.

• Open and collaborative culture.

• Continuous learning and growth opportunities.

• High level of autonomy and ownership.

• Opportunity to make a real impact.

• About This Role

• The Saudi Arabian human capital development sector is experiencing significant growth, driven by a national vision for economic diversification and talent enhancement. This role is pivotal in supporting executive leadership within this dynamic landscape. Key technical skills include advanced calendar management, sophisticated stakeholder communication, meticulous record-keeping, and proficiency in business document preparation. The Executive Assistant will directly impact the CEO's productivity, enabling strategic decision-making and fostering organizational efficiency, thereby contributing to Aanaab's growth objectives and leadership scalability.