Executive Administrative Coordinator

Executive Administrative Coordinator

Executive Administrative Coordinator

Specialty: Administrative

• Seabrook, NH
• Part Time
• Posted on October 16, 2026

Job Description

Katy Howard

Senior Staffing Manager

Katy joined the Seacoast market in 2022 and was promoted to Senior Staffing Manager in 2026. Prior to Leddy Group, Katy spent almost a decade as an assistant coach of women’s basketball for Carnegie Mellon, SNHU, and UNH. She earned a B.A. in Human Services & Rehabilitation Studies from Assumption College and a Master’s in Organizational Leadership from SNHU.

Executive Administrative Coordinator

Make an Impact Through Meaningful Community Giving

Leddy Group is seeking an Executive Administrative Coordinator to join a respected nonprofit organization dedicated to supporting and strengthening local communities. This position offers a unique opportunity to combine administrative excellence, grant management, reporting, and analytical responsibilities while working closely with organizational leadership and the Board of Directors.

The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities, databases, reports, and administrative projects in a fast-paced professional environment.

Responsibilities of the Executive Administrative Coordinator

• Coordinate day-to-day office operations and administrative activities.
• Manage incoming and outgoing correspondence.
• Maintain filing systems and administrative records.
• Update and maintain contact databases, spreadsheets, and organizational records.
• Schedule meetings and prepare supporting materials for leadership.

Board Support

• Coordinate Board of Director meetings and related logistics.
• Prepare agendas, meeting packets, and supporting documentation.
• Ensure board materials are distributed accurately and in a timely manner.

Grants Administration

• Manage the grant request process from submission through payment.
• Review and process grant requests and supporting documentation.
• Prepare payment requests, payment letters, and related correspondence.
• Track grants and maintain accurate records within grant management systems.
• Ensure all grant documentation is properly recorded, distributed, and archived.
• Coordinate grant-related information with internal stakeholders to ensure accurate reporting and processing.

Reporting & Data Analysis

• Prepare and maintain a variety of recurring detailed reports
• Maintain and update databases, spreadsheets, and reporting systems.
• Utilize Microsoft Excel, including Power Query and Power Pivot, for reporting and analysis.
• Assist with dashboard development and reporting initiatives.
• Analyze financial and organizational data, including interpretation of Form 990 information.
• Support special projects, research initiatives, and reporting requests as needed.

Qualifications of the Executive Administrative Coordinator

• Associate's or Bachelor's degree preferred.
• Previous experience in administration, grants management, nonprofit operations, project coordination, or office management.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Experience working with databases and reporting systems.
• Knowledge of Power Query, Power Pivot, or advanced Excel reporting tools preferred.
• Ability to manage multiple projects and deadlines with a high degree of accuracy.

Desired Skills

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Outstanding organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to maintain confidential information.
• Self-directed with the ability to work independently and collaboratively.

Why You'll Love This Opportunity

• Join a mission-driven organization dedicated to improving lives and communities.
• Work directly with leadership and board members on meaningful initiatives.
• Utilize both administrative and analytical skills in a highly visible role.
• Enjoy a collaborative, professional, and purpose-driven work environment.

This position works 32 hours per week for $28-$30/hour. The company is open to full-time candidates as well. We look forward to connecting with you!

IND52 Veterans and military spouses are encouraged to apply. About Leddy Group Leddy Group, an ESOP Company, is a regional staffing company serving northern New England since 1994. We are real people helping real people find meaningful employment through our specialties: Accounting & Finance, Administrative & Customer Service, Engineering, HR, Industrial and Skilled Manufacturing.