Executive Admin Assistant 4

Harvey Nash

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Buyer 2 (# 8501)

Req #:

141691

Job Id:

8501-1

Category:

Logistics / Transportation

Job Type:

Contract

Job Status:

Full Time

Reference #:

ANIL

Salary

$36 to $38 per hour

Location

ANIL NY, New York 10019

Greetings from Harvey Nash

I hope you are doing well. I am Anil Raj a recruiter for Harvey Nash USA and have a job opportunity for you to check out

Client : SAMSUNG (Direct Client)

Title : Executive Admin Assistant 4

Location

Plano, TX (Fully onsite)

Duration : 12 Months (Possibility of extension)

Pay rate : $38.45 Hourly on w2 (Biweekly payment system)

Hours per week: 40

Job id : 18232-1

Job Responsibilities

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
• Assists with maintaining continuous executive and industry contacts.
• Maintains the Executive’s itinerary and schedule with specific attention to detail.
• Identifies critical level of communications and the need for the Executive’s notification.
• Interprets and clarifies requests, and assists with required responses and action.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
• Prepares and makes domestic and international travel and accommodation arrangements.
• Schedules and plans meetings and appointments for the Executive and special visitors.
• Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
• Obtains detail direction from dispatchers and other executives.
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
• Coordinates executive meetings and schedules with internal leadership via executive admin staff.
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Establishes executive level documentation standards and creates templates and styles to be used
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed.
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

Skills/Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
• Ability to communicate both verbal and written for internal and external personnel at all levels.
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues.
• Bilingual in Korean/English required

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Additional questions

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Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?

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Harvey Nash Benefits & Perks

Medical, dental, and vision coverage

401(k) retirement plan

Voluntary benefits and insurance options

Referral bonus opportunities

Pre-tax commuter benefits

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