Event Operations Specialist #4959

Our mission is to detect cancer early, when it can be cured. We are working to change the trajectory of cancer mortality and bring stakeholders together to adopt innovative, safe, and effective technologies that can transform cancer care.

We are a healthcare company, pioneering new technologies to advance early cancer detection. We have built a multi-disciplinary organization of scientists, engineers, and physicians and we are using the power of next-generation sequencing (NGS), population-scale clinical studies, and state-of-the-art computer science and data science to overcome one of medicine’s greatest challenges.

GRAIL is headquartered in the Bay Area of California, with locations in Washington, D.C., North Carolina, and the United Kingdom. It is supported by leading global investors and pharmaceutical, technology, and healthcare companies.

The Centralized Event Operations Specialist serves as the operational backbone of the Event Blood Draw Team, taking ownership of standardized logistical workflows, inventory fulfillment, and administrative dispatch. By centralizing static administrative processes previously fragmented across field Event Leads, this role enables the team to scale event volume seamlessly without proportional headcount additions. Additionally, this position acts as a critical bridge between Events, Logistics, and external partners (e.g., BioTouch, US Wellness), ensuring strict SLA compliance, flawless inventory fulfillment, and targeted high-risk onsite event support.

This is a remote based role and you will be approved to work from your City and State within the US. While your primary workplace is your home, you may be required to travel occasionally to a GRAIL office or other locations to perform your work or attend team-related events.

Responsibilities

• Centralized Logistics, Fulfillment & Partner Coordination

• Own and execute recurring administrative event workflows, including creating Test Requisition Forms (TRFs), scheduling couriers, dispatching PHI directly to clinics, and creating custom OnceHub/scheduler links.

• Serve as the dedicated operational liaison between the Events Team and internal/external Logistics partners (e.g., BioTouch), bridging knowledge gaps and aligning inventory dispatch with event demand.

• Centralize marketing collateral (MarCom) and kit ordering to maintain accurate inventory levels, prevent stockouts during peak promotional surges, and handle back-end tracking.

• Manage Salesforce account creation for specialized shipping needs (e.g., dedicated partner account builds) and maintain the Mobile Events Salesforce inbox to resolve field inquiries quickly.

• SLA Compliance, Reporting & Operational Stability

• Maintain 100% SLA adherence for shipping deadlines, ensuring kit deliveries and event materials are dispatched consistently and on time across all regions.

• Post daily event/scheduler status reports in dedicated Slack channels to maintain transparent cross-functional visibility.

• Provide a stable, continuous operational anchor for core systems and administrative tasks when Event Leads are traveling or managing remote event weeks.

• Support short-notice operational needs, troubleshooting emergency shipping bottlenecks and logistical friction in real time.

• Strategic Onsite Event Support & Targeted Travel (25%)

• Deploy to large-scale, high-volume, or high-risk events to provide dedicated on-the-ground operational, registration, and logistical support.

• Support events that experience rapid sign-up growth beyond initial forecasts, stepping in as additional onsite execution lead to maintain quality and participant experience.

• Evaluate local clinic kit flow, courier handoffs, and phlebotomy setup during onsite visits to identify workflow optimizations and feed continuous improvement back to the central operational team.

• Required Qualifications

• Requires minimum of Bachelor’s degree or equivalent experience.

• Travel up to 25% to support onsite events.

• Experience supporting in-person or in-office clinical operations or events with multiple work streams and stakeholders.

• Positive “can do” attitude with a strong desire to roll up sleeves.

• Meticulously organized, consistent with follow through, oriented toward operations.

• Excellent face-to-face, verbal, and written customer service and communication skills.

• Preferred Qualifications

• Minimum 5 years of work experience.

• Preference for East or Central time zone candidates.

• Experience working with Logistics, and provider or channel-based business models.

• Feels energized by, and creates order in, chaotic environments.

• Working knowledge of program/project management software preferred.

• The expected, full-time, annual base pay scale for this position is $77K- $95K.

• At GRAIL, we believe in recognizing and rewarding the contributions our employees make to our mission and success. In addition to base pay, this role may be eligible for additional compensation, including an annual bonus and/or other incentives, in accordance with applicable plans and the company's discretion. The posted range reflects our good-faith estimate of the base pay we expect to offer for this position at the time of hire. Actual compensation will be determined based on factors such as the candidate’s experience, skills, qualifications, and other relevant considerations.

• At GRAIL, we invest in the health, well-being, and future of our employees and their families. Employees in this role are eligible for a comprehensive and competitive benefits package designed to support what matters most, including flexible time off or vacation, a 401(k) retirement plan with employer match, medical, dental, and vision coverage, and thoughtfully selected well-being programs. Benefits are offered in accordance with applicable plans and policies.

• GRAIL is an equal employment opportunity employer, and we are committed to building a workplace where every individual can thrive, contribute, and grow. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, disability, status as a protected veteran, or any other class or characteristic protected by applicable federal, state, and local laws. Additionally, GRAIL will consider for employment qualified applicants with arrest and conviction records in a manner consistent with applicable law and provide reasonable accommodations to qualified individuals with disabilities. GRAIL maintains a drug-free workplace. We welcome job-seekers from all backgrounds to join us!

• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.