About this role
Event Executive
Job Description
Position Description
Position Title: Event Executive Reports To: Head of Future Student Recruitment Employment Type: Full-time
Position Summary
Plan and deliver high-quality events (fairs, roadshows, webinars, campus activities) that support brand and recruitment outcomes. Manage logistics, vendor SLAs, risk controls, and post-event ROI reporting.
Accountabilities
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Develop event plans and run-of-show documents; coordinate venues, AV, registration systems, signage, and staffing.
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Procure and manage vendors; track SLAs, delivery schedules, and on-site QA; reconcile invoices with Finance.
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Ensure brand-compliant environments and collateral; prepare briefing packs for speakers and staff.
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Implement contingency plans (power/AV failure, weather, crowd management); maintain incident logs and debriefs.
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Deliver post-event reports (attendance, leads, costs, ROI); propose improvements and standard operating procedures.
Governance, Values & Safety
- Operate within UNSW Sydney’s global brand governance model, ensuring all activity is aligned with defined Playbooks, with appropriate approvals and compliance to defined frameworks and processes.
- Actively demonstrate alignment with the UNSW Code of Conduct and Values.
- Comply with all health, safety, and wellbeing policies and take reasonable care to ensure actions do not impact the psychosocial or physical health and safety of self or others.
Skill & Experience
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Bachelor’s degree; 3+ years in events operations.
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Strong organisational, vendor coordination, and on-site problem-solving skills.
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Willingness to travel and work flexible hours during peak periods.
Key relationships
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Project/Recruitment Manager; Brand team
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Vendor & Contract Associate; Outreach teams
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Venue/AV vendors