Event Coordinator

Event Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Event Coordinator

Job Category: University Staff

Employment Type: Regular

Job Profile: Event Coordinator

Job Duties: The Event Coordinator is responsible for the planning, coordination, and execution of Winter and Spring Commencement Ceremonies. In addition, the Event Coordinator provides assistance with the University Awards Ceremony, Convocation, and other University-sponsored events throughout the year. Responsibilities include event planning and logistics, vendor procurement and coordination, development and management of schedules and timelines, recruitment and supervision of student employees and volunteers, coordination of event participants, and providing onsite event management and support.

The Event Coordinator also manages a portfolio of summer camp and conference clients and provides support for EAA registration operations.

Key Job Responsibilities:

• Assists with planning and the creation of promotional materials and resources for events
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Monitors and processes event related transactions and event data and records
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Designated Event Coordinator for the following campus events:
• Commencement - Winter ceremony and Spring 2 ceremonies
• University Honors & Awards; Facilitate & gather award winners information; maintain award inventory
• Homecoming; facilitate Titan Tailgate
• Campus Special Events as assigned
• Designated Event Coordinator for a small portfolio of summer camps and conferences to include lodging assignments and individual camp coordinator communication
• Event Coordinator to assist in the EAA Airventure Lodging operations week of EAA-July
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

Department: Events and Conference Services

Compensation

$21.00 per hour

Required Qualifications:

• Demonstrated excellence in customer service and interpersonal skills
• Proven excellent communication skills, both verbally and in writing
• Demonstrated ability to interact positively with staff and clientele from a variety of backgrounds, experiences, and perspectives
• Knowledge of Microsoft Office suite
• Demonstrated commitment to fostering a respectful, professional, and inclusive workplace environment
• Bachelor's Degree

Preferred Qualifications:

• Experience in special event planning, coordination and execution

Note: Applications received by the end of the day on 11/09/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.