Evening Word Processing/Project Service Center Specialist

Job title: Evening Word Processing/Project Service Center Specialist

McCarter & English, LLP is seeking an Evening Word Processing/Project Service Center Specialist for its Newark, NJ office. The salary range for this position is $80,000-$95,000 annually, depending on experience. If you have relevant experience, we would like you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

Schedule: Monday – Friday: 2 pm – 9 pm

The position provides word processing support to both legal and non-legal staff. The position plays an integral role in helping the Firm provide high-quality service to clients.

Essential Functions:

• Creates and revises complex legal documents, adhering to formatting and departmental best practices
• Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
• Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.
• Ability to troubleshoot documents, including corrupt documents and files.
• Performs transcription either via tape or using software such as BigHand.
• Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.

• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).

• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).

• Demonstrated knowledge of proofreading techniques.

• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

• Experience/Education

• High school diploma or equivalent.

• Minimum of five years administrative/Word Processing and related technical experience.

• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.

• Effective written and verbal communication.

• Excellent customer service.

• PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.

• Ability to work in group settings

• Analytical in identifying problems and formulating solutions.

• Ability to multi-task and prioritize work effort.

• Able to work independently, use sound judgment and escalate issues when appropriate.

• Ability to work under pressure to meet tight deadlines.

• Ability to learn new software applications.

• Adaptable and flexible to meet the demands of the job.

• Attention to detail and thoroughness in completing tasks.

• Good communication skills both orally and in written work.

Benefits (if FTE Requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary

Benefits

• Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

• McCarter & English, LLP is an Equal Opportunity Employer.