ERP System and Data Integrity Officer

Job title: ERP System and Data Integrity Officer

Company Description The Library of Parliament is a non-partisan organization that provides a unique and stimulating work environment. We are led by our guiding principles of agility, collaboration, excellence, impartiality, and inclusion. For more information about the Library and what we offer, visit Employment opportunities at the Library of Parliament.

Job Description Reporting to the Manager, Employee Services, the ERP Systems and Data Integrity Officer is responsible for maintaining the accuracy, integrity, and reliability of HR information within the Library of Parliament's enterprise resource planning (ERP) system. The role supports HR operations by administering HR data, conducting quality assurance activities, coordinating administrative processes, and providing logistical support for HR programs and initiatives across the organization.

The incumbent performs the following duties:

• Maintains and processes HR data in the ERP system to support accurate reporting, workforce management, and decision-making.
• Conducts data quality reviews and audits, investigates discrepancies, and ensures compliance with applicable policies, procedures, and collective agreements.
• Develops and maintains HR data management procedures and supports continuous improvement of ERP functionality, reporting, and automated processes.
• Collaborates with HR, Finance, IT, and other stakeholders to resolve system issues and support operational improvements.
• Coordinates administrative and logistical activities in support of HR programs and services, including learning, onboarding, employee engagement, recognition initiatives, and surveys.
• Monitors shared mailboxes, responds to routine enquiries, and provides administrative support for HR operations, projects, meetings, and events.

Qualifications

Education

• A bachelor’s degree in a field related to the role, or an acceptable combination of post-secondary education, training and relevant experience.

Experience

• Experience using a human resources information management system (HRIS) or enterprise resource planning (ERP) system.
• Experience providing administrative or operational support in a human resources environment.
• Experience maintaining records, databases, or employee information and ensuring data accuracy.
• Experience responding to enquiries and providing client service to internal stakeholders.
• Experience coordinating and supporting administrative activities, including the preparation of reports, surveys, correspondence, meetings, events, training activities, or onboarding processes. Competencies:
• Adaptability
• Client Focus
• Embracing Diversity
• Exemplifying Integrity
• Human Resources Management
• Communication
• Decision Making
• Initiative
• Attention to Detail
• Planning and Organizing Asset Criteria:
• Experience maintaining and processing HR data in an HRIS or ERP system.
• Experience conducting data quality reviews, audits, or reconciliations.
• Experience supporting learning, onboarding, employee engagement, or recognition initiatives.
• Experience monitoring shared mailboxes and coordinating responses to client enquiries. Conditions of Employment:
• A successful pre-employment security screening.
• A second-language evaluation (Bilingual staffing – imperative): CBC/CBC.
• Second language self-assessment test:
• To help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.
• Try out the self-assessment tests for written expression and reading comprehension.
• For more information on language requirements, see the language requirements for candidates.