Equipment Specialist

About the Role Mortenson is seeking an Equipment Specialist (Non-Traveler) to join our team in Dekalb, IL. This role supports day-to-day operations with emphasis on building customer relationships and managing a wide range of equipment and related processes for project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership.

What You'll Do

• Follow established procedures for receiving and processing equipment facility orders and returns from the field
• Source equipment internally and through 3rd party rental/service suppliers
• Generate purchase orders for equipment purchases and rentals
• Reconcile and process billing of contracts, invoices, and work orders daily
• Support electronic Inventory Management and physical inventory on project sites or equipment facilities
• Update Task Code and Off-Rent dates with input from project teams
• Produce Inventory Management reporting and perform quality control of reports; interpret on-rent and forecast reports
• Schedule and lead Pre-Mob meetings with site leadership
• Lead monthly equipment review meetings with project and accounting teams
• Support LEAN / 5S initiatives and collaborate with EF craft teams
• Facilitate forecast review meetings with project teams and trade partners
• Reconcile fleet invoicing with accounting, fleet vendors and project teams
• Provide equipment solutions and issue resolution, including maintenance recommendations
• Facilitate vehicle orders for teams and projects
• Handle DOT registrations and respond to inquiries
• Participate in equipment facility safety programs, including environmental surveys and Mortenson's Zero Injury policy
• Dispatch and schedule equipment deliveries, including logistics planning
• Build relationships with diverse backgrounds and organizational levels

What We're Looking For

• Associate's degree and 1+ years of rental equipment, construction, and/or related professional experience, or 2+ years of relevant experience
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Superior attention to detail and accuracy
• Positive, professional attitude with strong customer service
• Ability to assess and prioritize multiple customer needs
• Working knowledge of purchasing/rental processes
• Strong organization and planning skills
• Ability to influence, active listening, and effective communication; open to diverse input and feedback
• Ability to travel 100%
• Bachelor's degree (preferred)
• Experience with billing software (preferred)

Nice to Have

• Bachelor’s degree (preferred) and experience with billing software (if mentioned as preference)

Compensation & Benefits

• Salary: $69,500 – $93,900 per year
• Medical and prescription drug plans; vision and dental coverage
• 401k retirement plan with Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer-paid Life, AD&D, and disability insurance
• No-cost mental health resources and work-life concierge
• Tuition reimbursement and Adoption Assistance
• Gym Membership Discount Program

Note: This position does not offer visa sponsorship.