Equipment Service Supervisor

Equipment Service Supervisor

Chicago, IL, United States

Requisition ID: 1043025

FTE: 1

Work Schedule: 7:00AM - 3:00PM, Monday - Friday

Shift: Days

of Positions: 1

Workplace Type: On-Site

Pay Range: The previously determined pay range for this position is $20.91 - 39.11 / Hourly Wage. Pay is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Equipment Service Supervisor provides operational & supervisory oversight for equipment services within Perioperative area. The position directly supervises Equipment Service Specialists & is responsible for equipment availability, maintenance, inventory, regulatory compliance, & operational readiness. The Supervisor coordinates preventive maintenance, repairs, vendor services, equipment installations, & related projects; monitors equipment expenditures & inventory; & ensures required documentation & records are maintained. Will conduct proactive rounding to identify equipment, safety, environmental, inventory, & operational concerns & ensures timely follow-up & resolution. The position supports continuous regulatory and accreditation readiness & serves as the department's Medical Laser Safety Officer. The Supervisor collaborates with Clinical Engineering, Facilities Management, Sterile Processing, Information Technology, vendors, & Perioperative leadership to support operations.

Duties & Responsibilities:

Equipment Maintenance

• Maintains Perioperative Services equipment, including records of location, usage, maintenance, and inventory.
• Directly supervises Equipment Service Specialists, including daily assignments, work prioritization, performance management, coaching, and staff development.
• Assists with performance evaluations and addresses performance concerns in accordance with organizational policies.
• Provides education and training to ensure staff competency in equipment operation, troubleshooting, safety, and required processes.
• Ensures appropriate staffing coverage and accountability for completion of assigned work.
• Inspect equipment for needed repairs and coordinate service or shipment to vendors as necessary.
• Participate in supply, equipment, and capital inventory activities as requested.
• Maintain records of supplies and equipment loaned to or borrowed from other areas within the University of Illinois Hospital and Health Sciences System and coordinate retrieval or return as needed.
• Maintain records of supplies and equipment received from external organizations and vendors.
• Remove reusable equipment from procedural rooms and return it to the Equipment Room for cleaning, inspection, and storage.
• Replace bulbs and perform minor maintenance on equipment as needed.
• Collaborate with Clinical Engineering to coordinate equipment repairs and service calls with appropriate vendors.
• Inspect and maintain operating room table, lights, booms and recording equipment functionality.
• Coordinate preventive maintenance and repair services with outside vendors.
• Establish and maintain preventive maintenance schedules for equipment.
• Track and monitor monthly equipment repair expenditures and related expenses.

Supervision of Equipment Specialists

• Provides leadership, training, and performance management for Equipment Specialists.
• Conduct annual performance evaluations.
• Assign and prioritize daily responsibilities and projects.
• Address performance concerns and initiate disciplinary actions when appropriate.
• Coordinate and facilitate equipment-related education.
• Train staff on the proper operation and basic troubleshooting of equipment.

Medical Supply and Equipment Management

• Orders and maintains inventory of medical supplies, equipment, and instruments as needed.
• Orders medical gas cylinders and other designated supplies.
• Orders replacement instruments and equipment components as needed.
• Collaborate with Sterile Processing and leadership to determine appropriate inventory levels and supply needs.
• Monitor inventory and coordinate replenishment to ensure operational readiness.

Project Coordination

• Coordinates projects that support the efficiency, functionality, safety, and appearance of Surgical Services areas.
• Initiate work requests and equipment installation requests.
• Collaborate with project managers, Facilities Management, Clinical Engineering, and Operating Room leadership to plan and coordinate project logistics.
• Coordinate major equipment installations, renovations, and upgrades, including surgical lights, booms, and other clinical equipment.
• Monitor project progress and communicate updates to stakeholders.

Medical Laser Safety Officer

• Serves as the department's Medical Laser Safety Officer and promotes safe laser use in accordance with organizational policies and regulatory requirements.
• Collaborates with leadership to develop and maintain laser safety policies and procedures.
• Develops and maintains Standard Operating Procedures (SOPs) for all laser systems used within the department.
• Coordinates laser safety education and training for staff.
• Conducts laser safety audits and ensure required documentation is maintained.
• Serves as the departmental liaison to the hospital's Laser Safety Officer (LSO) and participates in laser safety initiatives as needed.

IT and Technology Support

• Assists with the implementation and coordination of technology projects as needed.
• Submits work orders and project requests for data, power, and telecommunications infrastructure.
• Coordinates with Information Technology staff to facilitate software installations, server requests, and system implementations.
• Assists with implementation of new technologies, including IP phones, tracking boards, equipment tracking systems, and other software applications.
• Serves as a departmental resource for technology-related projects and equipment integration.

Additional Responsibilities

• Assists with monitoring temperature-controlled equipment, including refrigerators and freezers used for critical supplies and medications.
• Occasionally responds to after-hours calls and provide supports during equipment-related emergencies when available.
• Performs other duties as assigned by department managers and directors.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience in mechanical repair of equipment to be serviced.

Preferred Qualifications:

• Knowledge of mechanical and electrical functioning of machinery serviced by the positions to be supervised.
• Ability to supervise.
• Ability to understand electrical and mechanical schematics.
• Ability to work without continuous technical supervision.