Engineering Administrator

Mercy Ships is an international charity that brings hope and healing to the world’s forgotten poor through state-of-the-art hospital ships. Since 1978, our volunteer crew—made up of medical professionals and skilled workers from over 60 nations—has delivered free surgeries and medical care to over 2.8 million people in Sub-Saharan Africa, transforming lives one patient and one port at a time. Join our global team of over 3,000 volunteers and help us change lives daily.

About this role

The Engineering Administrator provides business administration support to the Chief Engineer, other Engineering Officers and the whole Engineering Department. A very dynamic role with a wide range of responsibilities, and the chance to help our maritime trainees grow and develop as they study for qualifications and promotions.

What you will contribute

Quality, Health, Safety & Environment (QHSE)

• Follow all safety measures as defined in the company Safety management Systems
• Participate in regular drills and join emergency teams as required by the Safety Officer
• Report non-conformities, accidents involving personnel or vessel, and hazardous occurrences to the Company

Administrative

• Complete administrative tasks as requested and designated by the Chief Engineer (CE), including staffing administration, email organizing, document scanning, testimonial letter preparation, library searching and upkeep of various lists and reports
• Support the Second and Third Engineers in staffing activities related to Day Crew, including assistance with day crew orientation, payroll processing, monthly schedule preparation, medical appointment coordination and attendance tracking
• Provide general administrative support to the Engineering Department, including crew arrival/departure activities and transport, petty cash handling, muster list changes, assigned key inventory, safety training tracking, electronic file housekeeping, crew news and notices distribution, monthly work hour report coordination, office supply provision, training support and label making
• Prepare and post items to the Engineering Department pages on Compass, including short stories and photographs featuring crew accomplishments and activities, policy announcements, and monthly work schedules
• Provide support for crew events, including speaker recruitment for the Engineering weekly devotion, Engineering prayer walk coordination, Engineering team-building event support and crew celebration organizing

Mission Support

• Share in the support and furtherance of the Christian community through lifestyle and exhortation

For This Role, You Will Need

STCW Certifications

• Certificate of Proficiency in accordance with STCW VI/1 Basic Training
• Certificate of Proficiency in accordance with STCW VI/2-1 Crowd Management
• Certificate of Proficiency in accordance with STCW VI/6-1 Security Awareness
• Certificate of Examination in accordance with STCW I/9 Medical Fitness

Mission and Community

• Supportive of Mercy Ships mission and vision and committed to its core values
• Work collaboratively with integrity and demonstrate accountability
• Able to live in and contribute to community life, requiring stable and healthy interpersonal skills
• Ability to live in a multi-cultural setting

Administrative

• Competent in Windows, Microsoft Office Programs
• Ability to communicate proficiently in English in both written and verbal forms
• Ability to take notes and edit documents proficiently

Problem Solving

• Ability to solve problems and resolve conflict

Education and Experience

• Successful completion of Mercy Ships On Boarding Program will be required
• Strong communication skills required
• Experience in business administration and executive support functions, preferably in a technical setting

The experience of a lifetime is calling.

More than 1,200 volunteers from over 60 nations serve with Mercy Ships each year.

At Mercy Ships, we are proud to be recognized around the world for the life-changing surgeries and training we deliver. We could not achieve this without our dedicated community of talented volunteers.

Imagine finishing your shift and stepping onto deck as the sun sets—knowing that today you’ve helped transform the lives of those who need it most. Apply now to start a journey that will reshape the lives of those you serve — and your own.