Employment Coordinator/Director of Student Employment

Employment Coordinator/Director of Student Employment

This position works closely with the Director of Human Resources to ensure compliance with state and federal regulations. Manages activities related to employee recruitment, employee development, compensation, student employment, and onboarding.

Essential Duties and Responsibilities

• Training and Development

• Manage the Annual Staff Performance Appraisal Process.

• Support supervisors and employees with Performance Improvement Plans as needed.

• Recruitment & On-Boarding

• Post all open positions to be hired at ONU on the University employment website.

• Review, develop, revise job descriptions with supervisor of open position prior to posting.

• Review and screen applications prior to submission to review committee or supervisor.

• Contact candidates and schedule interviews.

• Participate with interviewing candidates with the committee or supervisor.

• Send rejections and hire letters to candidates.

• Communicate with new employee regarding first day of employment.

• Compensation

• Assists with wage and salary surveys and market analyses for both internal and external reports.

• Review salary of open staff positions by evaluating internal and external comparisons.

• Prepare renewal letters for those staff members that receive annual offer letters

• Director of Student Employment

• Serve as the primary contact for Student Employment, assisting students with applications, job searches, onboarding, and employment paperwork.

• Support campus supervisors by explaining procedures, resolving issues, reviewing job descriptions, and ensuring timely follow-up throughout the hiring process.

• Process and approve all student employment documentation, including Personnel Employment Forms, payroll spreadsheets, stipend requests, DCFS reporting compliance, and Colleague data entry.

• Manage Graduate Assistant hiring end-to-end, from initial contact through onboarding and employment activation.

• Coordinate communication and digital presence by maintaining Student Employment email updates, social media accounts, MyOlivet content, and Handshake job postings.

• Organize Student Employment recognition events, including Student Employee of the Year and Supervisor of the Year celebrations.

• Maintain key Student Employment resources, including the Student Employee Handbook and collaboration with Financial Aid on work-study and community service placements.

• Oversee employment changes and specialized support, including terminating student and GA roles and assisting international students with Social Security and employment eligibility paperwork.

• Additional Duties

• Willing to assist and support other HR colleagues when asked.

• Attend and serve at employee events hosted by Human Resources.

• Other duties as assigned by the director.

Supervisory Responsibilities

This position oversees a student worker who assist with Student Employment duties.

Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Highest level of confidentiality.
• Knowledge of computers to effectively enter data, generate reports, and prepare letters.
• Speak and write effectively to be able to work with administration, employees, and outside entities to convey a professional and helpful image.
• Professional telephone skills.
• Attention to detail and organizational skills.
• The ability to function under pressure while remaining calm and helpful using interpersonal skills to deal with conflicts and the unexpected.
• Ability to think on your feet and find a response or solution quickly.
• Able to prioritize work and be flexible.
• Ability to use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Experience in Human Resources and practiced in the principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
• Knowledge of business and management principles as it relates to Human Resources and the effects on strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Knowledge of employment laws and government regulations.

Education and Other Information

Education

• Bachelor’s degree in business, human resources, or related field required; advanced learning in the discipline of Human Resources preferred.

• Work Environment

• No major sources of physical discomfort or exertion, standard office environment. Regular exposure to computer display. Employee will be expected to sit at a desk and be able to operate a telephone and computer between 8-10 hours per day. The employee will need to move about the office floor, as well as the University campus, as this is necessary for appointments, meetings, and coming and going from the building. The employee will need to lift a minimum of 10 lbs., as this is possible throughout the regular workday.

• Supplemental Information

• The starting salary for this position is $21.50 per hour. Additional considerations will be made for relevant experience and educational background.