Editorial Assistant

Editorial Assistant - UK only - Home or Office based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

We are currently seeking an Editorial Assistant to join our diverse and dynamic team. As an Editorial Assistant at ICON, you will play a key role in supporting the editorial process for scientific and clinical documents, ensuring that all materials meet high standards of clarity, accuracy, and compliance.

Database Management and Support

• Management and maintenance of internal and client databases including Knowledge Manager
• Regular interaction with client contacts across multiple therapeutic areas to help with tracking tasks as directed in addition to supporting the management of project status as may be required
• Helps support compliance activities of client project related materials as directed
• Reads, analyzes, and interprets scientific and technical journal and medical congress content at a basic level
• Proactively liaises with internal functional leads (both Scientific and Project Management) and clients on project-related matters as appropriate
• Communicates and collaborates effectively with others at all levels within the organization and externally with clients, authors, and others as directed/required
• Help manage and support technical and administrative functions for multiple, simultaneous projects of varied complexities
• Able to proactively determine the multiple tasks involved in a project or assignment and prioritize their completion

Editorial Assistance

• Contribute to literature searches (e.g., using PubMed, other online databases) and associated alerts that the ICON team provides to the client
• Assist with preparation of submission materials and submissions for manuscripts and abstracts to be submitted to scientific journals and medical congresses
• Research and download author guidelines from identified journal and congress websites to internal databases as needed (e.g. SharePoint)
• Assist with ad hoc projects as directed
• Help support maintenance of EndNote libraries to ensure accuracy and easy use across multiple resources

General Administrative

• Attend company, team, and department meetings, coming prepared to provide updates on the status of projects
• Record all project time in ICON’s time tracking system
• Maintain personal goals to document performance and job/career progress as required
• Complete all mandatory internal and external trainings
• Perform other duties as required or assigned

What you need

• Bachelor’s degree or higher required
• Candidates with degrees in scientific and/or medical fields or in publishing preferred
• Applicants who have recently obtained their degree are encouraged to apply
• Applicants with prior relevant experience in a medical publications/medical communications agency preferred
• Understands general scientific, clinical, and technical concepts
• Demonstrable command of the English language (read, write, and speak) with strong grammar and proofreading skills
• Able to produce clear, substantive and effective written and oral communications
• Exceptional time management skills
• Strong critical thinking and problem-solving skills
• Ability to learn and gain proficiency with network directories/databases is required
• Proficiency with MS Office Suite and Acrobat Pro is required; SharePoint and EndNote proficiency preferred
• Familiarity with AMA, ICMJE, and GPP guidelines preferred

What ICON can offer you: Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.