DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant

Title: DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant

Independent Contractor – DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant/Business Support VA/Junior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A growing logistics company is seeking a Recruiting & Candidate Coordination Virtual Assistant to support its driver recruiting process.

The VA will work across the company's recruiting platforms to organize applicants, review and screen candidates, schedule qualified applicants for interviews, maintain recruiting spreadsheets, and send interview and follow-up communications.

The client has an existing recruiter who will assist with training the VA on the company's established recruiting processes and systems during the transition.

From October 15 through December 15, the VA will work 40 hours per week and will also need to work approximately 3 hours on either Saturday or Sunday. The VA may choose which weekend day to work; only one weekend day is required.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Applicant Management & Screening

• Download and organize resumes from Indeed, SmartRecruiters, and other recruiting sources
• Enter applicant information into ApplicantStacker
• Review applicants against client-provided screening criteria
• Conduct initial candidate screening as trained
• Identify candidates who meet established requirements
• Maintain accurate candidate records throughout the recruiting process
• Send or manage candidate questionnaires as part of the initial recruiting and screening process
• Monitor questionnaire completion and follow up with candidates when required information or responses are outstanding
• Review incoming driver applications and identify candidates who are automatically disqualified based on predefined screening flags, such as being under 21 or having a suspended driver's license.
• Support the initial candidate assessment to determine whether applicants appear suitable to advance to the formal interview stage.
• Learn and gradually assume the existing recruiter's responsibilities as the recruiter transitions to another business platform, with the transition anticipated around January or February.

Interview Coordination

• Contact qualified candidates to schedule interviews
• Send interview dates, times, locations, and instructions by text or other approved channels
• Send additional candidate communications using established templates
• Follow up with candidates when information or responses are outstanding
• Keep interview schedules and candidate statuses current
• Send initial outreach messages to newly received applicants to acknowledge their application and initiate candidate communication
• Respond promptly to candidate questions and messages to maintain candidate engagement and reduce the risk of candidates moving on to other employers
• Participate in a weekly Zoom meeting with the client to review recruiting activity, questions, and ongoing priorities
• Provide initial applicant outreach by acknowledging receipt of resumes and sending the client's established introductory message.
• Conduct timely first-contact outreach to applicants on weekends when needed, helping ensure applicants are contacted promptly after submitting their applications.
• Support recruiting volume of approximately 150–200 applications during steady-state periods and 250–300 applications during peak periods, with interview volumes potentially increasing from approximately 20–30 candidates per week to as many as 50 during peak periods.

Recruiting Pipeline & Data Management

• Maintain the company's recruiting pipeline and spreadsheets
• Enter and update applicant information accurately
• Track candidates through each stage of the recruiting process
• Maintain organized recruiting records in Google Sheets and OneDrive
• Assist with recurring recruiting reports and trackers
• Ensure applicant information remains accurate and current
• Monitor incoming application volume and adjust processing priorities during peak recruiting periods to maintain timely candidate contact and recruiting progress.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous recruiting, HR, candidate coordination, or administrative experience strongly preferred

• Strong spreadsheet experience required

• Advanced Excel / Google Sheets skills strongly preferred

• Strong written and verbal English communication

• Experience scheduling and communicating with job candidates preferred

• Applicant tracking system experience preferred

• Logistics, transportation, or high-volume recruiting experience is a plus

• Amazon DSP experience is a plus but not required

• Experience managing candidate questionnaires and tracking completion preferred

• Ability to respond promptly to candidate inquiries and maintain timely candidate communication

• Ability to manage candidate communication in a high-volume recruiting environment where delayed responses may result in candidate loss

• IDEAL CANDIDATE PROFILE

• Highly organized and detail-oriented

• Strong recruiting or candidate-coordination skills

• Comfortable communicating with job applicants

• Strong spreadsheet and data-management ability

• Able to follow established screening criteria

• Consistent with candidate follow-up

• Comfortable working across multiple recruiting platforms

• Able to learn established workflows quickly

• Highly responsive and attentive to candidate inquiries, particularly during periods of high recruiting volume

• Able to maintain consistent candidate engagement from initial outreach through the next stage of the recruiting process

• Comfortable communicating with the client regularly through weekly Zoom meetings and additional email or messaging as needed

• APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• ApplicantStacker

• Indeed

• SmartRecruiters

• RingCentral

• Google Sheets

• Google Docs

• Microsoft Excel

• Microsoft OneDrive

• Work Schedule

• Contracted Hours per Week: 30 hours per week after the initial peak period, with 40 hours per week during October 15–December 15; workload may range from 30–40 hours during peak periods.

• Weekend Coverage: Approximately 1–2 hours on either Saturday or Sunday for initial applicant outreach, as needed. The client indicated that the VA may choose which weekend day to work.

• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)

• Daily Working Time: 8:00 AM – 2:00 PM EST

• Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work

• This is not an offer of employment; contractors are not employees of 20four7VA or any client

• All compensation is processed through 20four7VA according to the terms of the engagement

• Role Summary & Requirements

• REQUIRED SERVICE: Business Support

• REQUESTED EXPERIENCE TIER LEVEL: Junior Level

• Contracted Hours per Week: 30 hours per week after the initial peak period, with 40 hours per week during October 15–December 15; workload may range from 30–40 hours during peak periods.

• Weekend Coverage: Approximately 1–2 hours on either Saturday or Sunday for initial applicant outreach, as needed. The client indicated that the VA may choose which weekend day to work.

• Daily Working Time: 8:00 AM – 2:00 PM EST

• Scheduled Working Days: Monday-Friday

• REPORTING TO/POC: To Be Determined

• Number of VAs: 1

• GENDER PREFERENCE: None

• LANGUAGES SPOKEN/PREFERENCE: English

• ACCENT PREFERENCE: Level A-C (Clear Spoken and Written English Required)

• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!