About this role
Document Controller
Location: Lekki, Lagos
Employment Type: Full Time
Overview
- We are looking for a skilled Document Controller to take ownership of the full document lifecycle within our bids and tenders function.
- As Document Controller, you will ensure that every document is properly created, reviewed, approved, distributed, stored, tracked, and archived.
- Your role is critical in maintaining accuracy, version control, and controlled access so that teams always work from the correct and latest approved information.
- This prevents errors, supports compliance, and enables high-quality, professional bid submissions.
Key Responsibilities
- Manage the complete lifecycle of all bid and tender documents ( from creation and registration through to final archiving.)
- Maintain an accurate Master Document Register and enforce strict version control and revision tracking.
- Control the flow of documents through review and approval processes to ensure only authorized versions are used.
- Distribute documents to the right stakeholders at the right time while maintaining confidentiality.
- Securely store both electronic and hard-copy documents in accordance with company procedures.
- Track document status and produce clear reports for the bid team and management.
- Ensure full compliance with company document control standards, quality management systems (e.g. ISO 9001), and client requirements.
- Prepare complete and compliant bid submission packages.
- Support internal and external audits by providing clear and complete document trails.
- Continuously improve document control processes within the bids and tenders environment.
Requirements
- Possess a Diploma or Degree in Business Administration, Engineering, Project Management, Information Management, or a related field (or equivalent practical experience) with 4 – 7 years’ experience as a Document Controller, with proven experience managing controlled documents in a project or commercial environment.
- Strong understanding of document lifecycle management, version control, and document registers.
- Experience supporting bids, tenders, or proposal processes is highly desirable.
- Hands-on experience with electronic document management systems (e.g. Aconex, SharePoint, Procore, or similar).
- Exceptional attention to detail and organizational skills.
- Ability to work accurately under pressure and meet tight deadlines.
- High level of discretion when handling confidential information.
- Proficient in Microsoft Office (particularly Excel, Word, and Outlook).
- Clear communication and coordination skills.
Application Closing Date
Not Specified.