About this role
What is the Opportunity?
We are currently seeking a Document Control Coordinator to join our Nuclear Construction team. This position will be performed at our Richland Washington office.
What You’ll Do Here:
Responsible for the functioning and utilization of the document control system for the project Accountable for creating and maintaining project distribution matrix Provides training and support to all project team members regarding appropriate document control practices – this may extend to external users such as vendors, contractors, consultants, clients and other third parties Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions Assist in creating/implementation and auditing of a reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish Assists project teams with creating and developing reports in EDMS systems Assists in the preparation of the end of project report Assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals Assist in Creation/Communication/implementation and maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle Oversee the receipt, capture, control and access of all project documents Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS system in accordance with procedures and requirements for metadata for reporting/auditing Manage and coordinate the metadata and the process of storage for documents into the EDMS system by all internal and external parties Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution Accountable for appropriate post-construction document archival / retention including as per Project Agreement specifications
What You Bring to the Team:
Post-secondary education – bachelor’s degree or College Diploma preferred, or equivalent experience A minimum of 1 to 5 years document control experience in a construction project/site environment Prior experience working with ACONEX preferred Prior experience using electronic document management and document control system as well as in processing both design and vendor documentation Proficient in electronic file management (e.g., Explorer and WinZip) Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint Ability to accurately and efficiently setup, create and maintain documentation metadata Ability to interpret and implement process, procedures, workflows and standards Ability to document work tasks (work instructions) Organizational skills, with a proven ability to meet deadlines in a fast-paced environment Hourly Wage & Benefits Hour Wage: $25.00 - $35.00 an hour Benefits Include: Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision) 401K (comprehensive match plan) Paid Vacation - (vacation/wellness days) Health and Wellness Home Benefit - (wellness subsidy for fitness/health) Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses) This role is eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP) Green Home Energy Benefit ( A subsidy that can be used for approved green home energy expenses) Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process. Aecon is committed to ensuring all job postings are compliant with all applicable laws.