Document Control Administrative Assistant

Ferrovial

Job Description:

Job Overview:

The position of Engineering Document Control Administrative Assistant will, under supervision, perform administrative functions to support engineering information and document control processes.

Responsibilities and Duties:

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support compliance with project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents project and stakeholder teams.
• Tracks submittals and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user’s access.

Qualifications

• 2-4 years of experience in similar document control positions preferred.

• Prior experience in document management software as SharePoint, ProjectWise, Procore, Kahua, …

• Proficiency in MS Office (Outlook, Word, and Excel).

• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven project environment.

• Effective written communication skills.

• Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

• Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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Ferrovial

Cross-border merger by absorption (the "Merger") between Ferrovial, S.A. and Ferrovial International SE. THIS SECTION OF THE WEBSITE CONTAINS ANNOUNCEMENTS, DOCUMENTS AND INFORMATION (TOGETHER, THE "MATERIALS") PUBLISHED BY FERROVIAL, S.A. (THE "COMPANY" AND, TOGETHER WITH ITS SUBSIDIARIES, THE "GROUP") RELATING TO THE MERGER. THE INFORMATION IS BEING MADE AVAILABLE FOR INFORMATION PURPOSES ONLY. THESE MATERIALS ARE NOT DIRECTED AT, ARE NOT FOR RELEASE, PUBLICATION, DISTRIBUTION, FORWARDING OR TRANSMISSION, IN WHOLE OR IN PART, DIRECTLY OR INDIRECTLY, TO OR ARE OTHERWISE ACCESSIBLE BY PERSONS LOCATED IN ANY JURISDICTION WHERE THE PUBLICATION OR DISTRIBUTION OF THESE MATERIALS WOULD BREACH ANY APPLICABLE LAW OR REGULATION OR WOULD REQUIRE ANY REGISTRATION OR LICENSING WITHIN SUCH JURISDICTION. Please read this notice carefully – it applies to all persons who view this webpage. The materials speak only at the date of the relevant document or announcement and the Group has, and accepts, no responsibility or duty to update any information (other than to the extent such duty arises as a matter of law or regulation). The materials have been prepared for information purposes only and do not constitute or form part of an offer to sell or issue, or the solicitation of an offer to buy, subscribe for or acquire any securities mentioned in the materials. None of the materials constitute a prospectus in accordance with Regulation (EU) 2017/1129. Ferrovial International SE is expected to prepare a prospectus in connection with the admission to listing and trading of the Ferrovial International SE shares (the “Shares”) on the Madrid, Barcelona, Bilbao and Valencia Stock Exchanges and on Euronext Amsterdam, which will be submitted for approval to the Dutch Authority for the Financial Markets and published on the Group's website. None of the materials are an offer of securities for sale in the United States. Any securities referred to in these materials have not been registered under the U.S. Securities Act of 1933, as amended (the