District Document Control Coordinator

Job title: District Document Control Coordinator

About the Role

The District Document Control Coordinator will administer and manage the project document control system(s) and ensure accurate, current information is available to project teams throughout the lifecycle. The role requires collaboration with project staff to facilitate efficiencies and the ability to coordinate multiple responsibilities on tight deadlines in a large team environment.

What You'll Do

• Maintain the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee proper approval, maintenance, and distribution of documents and retention policies.
• Reproduce documents, prepare reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Ensure system documents are accurate and current; perform process assessments.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure the confidentiality of sensitive information.
• Perform other duties as assigned to support project goals and company objectives.
• Travel to project sites as needed.

What We're Looking For

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records/information management principles and their methodologies (asset).
• Proficient in Microsoft Office; familiarity with SharePoint and InEight is a plus.
• Basic knowledge of document control procedures and office equipment.
• Willingness to perform a variety of tasks and learn new skills.
• Detail-oriented, flexible, and highly motivated with strong interpersonal, written, and verbal communication.
• Ability to work effectively within a project team with minimal supervision.
• Travel to project sites as required by assignments.

Nice to Have

• Knowledge of SharePoint and InEight software is a plus.

Compensation & Benefits

We offer a comprehensive benefits package for full-time staff including top-tier medical, dental, and vision plans, voluntary wellness and employee assistance programs, life insurance, disability coverage, retirement plans with matching, and generous paid time off. Kiewit is an equal-opportunity employer and supports veteran and military hiring. We provide opportunities for training and development to advance your career.