Development Database Administrator

Compensation

Salary Range: $38.78 - $53.53 per hour

The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.

If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range: https://careers-mycmh.icims.com/jobs

Responsibilities

• The Development Database Administrator is responsible for managing and maintaining the Foundation donor database, Blackbaud Raiser’s Edge, for both Community Memorial Foundation and Ojai Valley Hospital Foundation. Responsibilities include database administration, data integrity, gift processing, reporting and analytics, prospect research, list generation, donor acknowledgements, and staff training.

• The Development Database Administrator researches and identifies prospective donors for annual giving, major gifts, planned gifts, and campaign initiatives by analyzing donor data and publicly available information. This position supports fundraising efforts by providing donor information, reporting, and data analysis to Development staff.

• This position serves as a liaison between Foundations, Development teams, and Accounting department by preparing gift and pledge reports, campaign-specific reports, audit documentation, and annual revenue reports. The Development Database Administrator works collaboratively with the Directors staff, Marketing, Accounting, and external vendors to support fundraising operations, donor stewardship, online giving platforms, and database-related projects.

• Essential Functions and Responsibilities:

• Researches, identifies, and evaluates prospective donors for annual, major, corporate, planned, and campaign gifts through database analysis and publicly available research resources. Provides prospect information and recommendations to support donor cultivation activities.

• Coordinates prospect research and grateful patient fundraising support activities, including donor segmentation, recordkeeping, mailing list management, reporting, and tracking of donor engagement activities.

• Works with Directors of Development and Development Staff to support annual fundraising initiatives, donor engagement efforts, and data tracking related to fundraising goals and key performance indicators (KPIs).

• Compiles, analyzes, and reports fundraising statistics and performance metrics related to campaigns, events, annual giving, donor stewardship, special appeals, and other Foundation programs.

• Serves as the primary administrator for the Foundation donor database and related fundraising systems. Maintains system functionality, researches enhancements, and recommends system improvements to support operational efficiency and effective use of technology.

• Maintains accurate donor records, gift designations, and constituent information while exercising discretion in handling confidential donor and financial information. Produces donor and fundraising reports as requested.

• Develops, maintains, and implements procedures and data standards for Raiser's Edge and related fundraising systems. Ensures database accuracy and consistency through ongoing review, data maintenance, gift entry oversight, and quality control measures.

• Provides training and support to Development staff on the use of Raiser's Edge and related procedures. Develops and maintains user documentation and reference materials as needed.

• Coordinates donor communications and mailings, including pledge payment reminders, employee giving communications, end-of-year correspondence, acknowledgements, and other stewardship and fundraising communications.

• Produces accurate mailing and distribution lists as requested. Identifies data quality issues and implements corrections as needed.

• Works with Accounting to support stock transfer procedures and other gift processing activities to help ensure accurate donor and financial records.

• Produces monthly, annual, and ad hoc reports as needed or as directed by Development Leadership. Maintains donor recognition reports, fundraising metrics, and supporting audit documentation.

• Works with Development and Marketing to maintain and update Foundation website giving pages, Blackbaud online forms, and other digital fundraising tools.

• Supports integrations between Raiser's Edge and related fundraising, communication, website, and financial systems to help ensure data accuracy, operational efficiency, and reporting effectiveness.

• Performs other duties as assigned.

Qualifications

• Required:

• High School Diploma or equivalent (GED)

• Three (3) years of experience working with database applications

• Three (3) years of experience overseeing production of donor communications, including outside vendor management, personalization of donor communications, and production of communication assets on time and on budget

• Current Driving License

• Current and ongoing Motor Vehicle Report (MVR) that is considered insurable under the CMH insurance coverage

• Proficient with Microsoft 365

• Preferred:

• Bachelor’s Degree

• Five (5) years of experience working with database applications

• Five (5) years of experience overseeing production of donor communications, including outside vendor management, personalization of donor communications, and production of communication assets on time and on budget

Overview

Nationally Recognized. Community Focused.

Community Memorial Healthcare is proud to earn the 2026 Outstanding Patient

Experience

• Award™ from Healthgrades, placing Community Memorial Hospital – Ventura among the top 15% of hospitals nationwide and one of only 13 hospitals in Southern California recognized for patient experience excellence. Extraordinary patient care begins with extraordinary teams.

• View all of our awards and accreditations and learn more about us as you explore career opportunities with a team committed to compassionate, award-winning care.

• Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on – and answer to – the communities we serve.

• Community Memorial Healthcare Benefits

• To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That’s why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family’s health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay

• Shift Differentials

• In-House Registry Rates

• Fidelity 403(b) Retirement Plan

• Paid Time Off

• Medical (EPO/PPO), Dental, & Vision Insurance Coverage

• Voluntary Worksite Benefits

• Employee Assistance Program Available 24/7 (EAP)

• Tuition Reimbursement

• Public Service Loan Forgiveness (PSLF)

• Recognition programs

• Employee service recognition events

• Home, Retail, Travel & Entertainment Discounts

• National Hospital Week and National Nurses Week celebrations

• Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community.

• “We are an AA/EEO/Veterans/Disabled Employer”