Department Coordinator II - Academic Affairs

Department Coordinator II - Academic Affairs

The Department Coordinator provides administrative, operational, and budget support for the Office of the Dean for Academic Affairs. The position supports a range of functional areas, including general office operations/projects, faculty search processes, liberal arts advising processes, budget and faculty funding processes, and grants office projects. The coordinator works closely with the associate dean for faculty recruiting and student advising in support of advising and faculty search activities, with the director of faculty administration in support of faculty funding initiatives, and collaborates with faculty, staff, and campus partners across the College. As a key support role within the office, the coordinator works both independently and in small collaborative teams to ensure that processes are carried out accurately, efficiently, and with appropriate discretion. This role requires strong organizational and communication skills, attention to detail, sound judgment, and the ability to manage multiple responsibilities in a dynamic academic environment.

The hourly range for this position is expected to be: $26.85-28.85/per hour. Compensation is based on skills and experience.

BENEFITS AND PERKS

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked).
• Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)
• Free fitness and wellness classes!
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements

Required:

• High school diploma or GED
• Ability to exercise initiative and good judgment in execution of duties
• Excellent time management skills
• Superior customer service skills working with various department, colleagues, and team members
• Organizational project management skills
• Oral and written communication skills
• Ability to work across various offices to accomplish daily tasks

Preferred:

• Bachelors/Associates degree preferred
• Efficient use and knowledge of software systems that include Bowdoin specific software: Workday Finance and Student, CMS (web page management software); and software systems supported by the college including Microsoft Office 365: Teams, OneDrive; Workday, Recruit, Canvas, Zoom, Campus Groups. The ability to learn new software systems with little to no training. Some proficiency with classroom instruction equipment, setting up and recording candidate interviews, assisting faculty and staff with computing/technology needs.

Experience Requirements and/or Equivalents

Required:

• Minimum 1-3 years of office experience required

Knowledge This position requires knowledge of general administrative and office support practices, including recordkeeping, scheduling, document preparation, and workflow coordination. It also requires knowledge of, or the capacity to learn, institutional processes related to academic affairs, faculty searches, liberal arts advising support, budget administration, and grants-related activities. Familiarity with professional office practices, including the appropriate handling of confidential and sensitive information, is essential. An understanding of effective communication and responsive service in a higher education or similarly collaborative professional environment is also important.

Skills

• The successful candidate will bring strong organizational skills and the ability to manage multiple responsibilities, set priorities, and follow through on detailed work in a timely manner. Strong written and verbal communication skills are essential, as is the ability to communicate clearly, professionally, and thoughtfully with faculty, staff, students, and external contacts. The role requires skill in preparing and maintaining accurate spreadsheets, reports, correspondence, and other administrative materials. It also calls for skill in coordinating logistical and administrative details for meetings, interviews, events, travel, and related office processes. Comfort with office technology and the ability to learn and use institutional systems, databases, financial systems, and web-based tools are important to success in the role.

• Abilities

• This position requires the ability to work effectively both independently and in small collaborative teams in support of the work of the office and the broader goals of the College. The successful candidate must be able to manage multiple ongoing processes with care, accuracy, and attention to detail, while also adapting to changing needs and priorities. The role requires sound judgment, discretion, and the ability to handle confidential information responsibly. It also calls for the ability to build and sustain positive working relationships with colleagues and campus partners, and to provide responsive, dependable, and service-oriented support to a wide range of constituents. A consistent commitment to punctuality, regular attendance, and contributing to an inclusive and collegial workplace is essential.

• Applicants must meet the minimum qualifications in this posting to be considered for hire.

• Standard Work Days and Hours

• This position is 37.5 hours/week, 52 weeks/year. Regular work schedule is between 8:30 – 5:00; This schedule can be discussed with supervisor.

• We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

• Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

• About Bowdoin

• Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

• We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

• Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

• Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

• Employment Category

• Full Time Year Round

• FTE

• 0.94

• Benefits Eligible

• Yes

• Pay Type

• Hourly

• Background Check Package Requirements

• Support Staff

• Is driving a vehicle an essential function of this job?

• No

• Is a pre-placement physical required for this position?

• No

• Posting Date

• 10/20/2026

• Open Until Filled

• No

• Type of Posting

• Internal/External

• Special Instructions to Applicants

• If selected as a finalist, you will be required to submit information for three references, including how you know the reference.

• EEO Information

• Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.