Deck Administrator

Mercy Ships is an international charity that brings hope and healing to the world’s forgotten poor through state-of-the-art hospital ships. Since 1978, our volunteer crew—made up of medical professionals and skilled workers from over 60 nations—has delivered free surgeries and medical care to over 2.8 million people in Sub-Saharan Africa, transforming lives one patient and one port at a time. Join our global team of over 3,000 volunteers and help us change lives daily.

About this role

The Deck Administrator is responsible to the Master/Captain for the general administration of the Deck department. You will assist with duty schedules, tracking flag state certifications for our marine crew, and keep the Deck department organized and functioning like a well-oiled machine.

What you will contribute

Quality, Health, Safety & Environment (QHSE)

• Follow all safety measures as defined in the company Safety Management Systems
• Participate in regular drills and join emergency teams as required by the Safety Officer
• Report non-conformities, accidents involving personnel or vessel, and hazardous occurrences to the Company

Administrative

• Manage and send departmental correspondence
• Maintain general administrative duties, update records and ensure proper documentation for the Master
• Assist in compiling required documents, personnel lists and duty schedules, ensuring accuracy and accessibility for the Master and technical team
• Support the Chief Officer in staffing activities related to Day Crew, including assistance with day crew orientation, payroll processing, monthly schedule preparation, medical appointment coordination and attendance tracking
• Provide general administrative support to the Deck Department, including crew arrival/departure activities and transport, petty cash handling, muster list changes, assigned key inventory, safety training tracking, electronic file housekeeping, crew news and notices distribution, monthly work hour report coordination, office supply provision, training support and label making
• Prepare and post items to the Deck Department pages on Compass, including short stories and photographs featuring crew accomplishments and activities, policy announcements, and monthly work schedules
• Maintain office supplies and computer files diligently

Mission Support

• Share in the support and furtherance of the Christian community through lifestyle and exhortation.

For This Role, You Will Need

STCW Certifications

• Certificate of Proficiency in accordance with STCW VI/1 Basic Training
• Certificate of Proficiency in accordance with STCW VI/2-1 Crowd Management
• Certificate of Proficiency in accordance with STCW VI/6-1 Security Awareness
• Certificate of Examination in accordance with STCW I/9 Medical Fitness

Mission and Community

• Supportive of Mercy Ships mission and vision and committed to its core values
• Work collaboratively with integrity and demonstrate accountability
• Able to live in and contribute to community life, requiring stable and healthy interpersonal skills
• Ability to live in a multi-cultural setting

Administrative

• Competent in Windows, Microsoft Office Programs
• Ability to communicate proficiently in English in both written and verbal forms
• Ability to take notes and edit documents proficiently

Problem Solving

• Ability to solve problems and resolve conflict

Education and Experience

• Successful completion of Mercy Ships on boarding program will be required
• Strong communication skills required
• Experience in business administration and executive support functions, preferably in a technical setting

The experience of a lifetime is calling.

More than 1,200 volunteers from over 60 nations serve with Mercy Ships each year.

At Mercy Ships, we are proud to be recognized around the world for the life-changing surgeries and training we deliver. We could not achieve this without our dedicated community of talented volunteers.

Imagine finishing your shift and stepping onto deck as the sun sets—knowing that today you’ve helped transform the lives of those who need it most. Apply now to start a journey that will reshape the lives of those you serve — and your own.