Debtors Clerk

Job Description

An established and growing established beverage distribution and trading business seeks a Debtors Clerk to manage the full accounts receivable cycle and ensure prompt cash collection, accurate ledger maintenance, and robust credit control. The position executes end-to-end debtors functions including customer onboarding, credit vetting, daily receipting, account reconciliations, and timeous invoicing. Operating on a hybrid schedule (3 days in office, 2 days remote), this permanent role contributes directly to cash flow management and compliance standards across the organization. It requires a methodical, detail-oriented professional capable of managing complex billing requirements, export documentation alignment, and proactive debt collection.

Key Responsibilities

• Oversee the full customer onboarding process, verifying credit applications, trade references, VAT details, and required commercial or liquor licences.

• Manage daily receipting and allocation against customer accounts to maintain an up-to-date ledger with zero unallocated receipts at month-end.

• Generate and dispatch accurate tax-compliant invoices for local and export dispatches, ensuring correct tax treatment, pricing checks, and transport charge additions.

• Execute proactive debt collection strategies via telephone and written correspondence, maintaining professional customer relationships while meeting target cash collection metrics.

• Issue customer statements, process authorised credit notes, and resolve account queries or billing discrepancies within agreed timeframes.

• Reconcile the debtors age analysis to the trial balance monthly, providing detailed commentary on overdue accounts for management review.

• Collate and organise complete export documentation to support zero-rated VAT compliance and annual audit verification.

• Monitor customer credit limits, assess credit risk indicators, and escalate problem accounts or potential holds in line with credit management policies.

Requirements

• Grade 12 (Matric) with Accounting or Mathematics.

• 3 to 5 years of full-function debtors and credit control experience within a trading, distribution, or FMCG environment.

• Proven experience managing the full accounts receivable cycle, including invoicing, receipting, reconciliations, and credit control on an ERP or accounting platform.

• Strong proficiency in Microsoft Excel (including lookups, pivot tables, and reconciliations).

• Solid understanding of South African VAT legislation relating to tax invoices, credit notes, and zero-rated exports.

• Relevant certificate or diploma in bookkeeping, accounting, or credit management.

• Experience with export invoicing and customs documentation requirements.

• Previous exposure to the wine, liquor, or beverage sector, including familiarity with liquor licensing regulations.

• Written and verbal communication skills in Afrikaans.

Required Software Skills

Microsoft Excel

Google Workspace

Palladium/Pastel/Sage or similar accounting software

Benefits

• Hybrid (3 days in office, 2 days remote)

• Permanent

• Apply Now

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