Data Entry Clerk

Data Entry Clerk

We are looking for a detail-oriented Data Entry Clerk to support legal data administration for a business services environment in Rochester, New York. This contract position with permanent potential is ideal for someone who can work with accuracy, maintain confidentiality, and handle information with a high degree of care. The person in this role will help keep legal records current, organized, and compliant while supporting reporting needs and day-to-day coordination with the legal team.

Responsibilities

• Accurately enter, update, and maintain legal information across designated databases within established timelines.

• Review records for completeness, identify discrepancies, and verify that entered information aligns with legal and regulatory standards.

• Apply legal terminology correctly when processing documents and recording case-related or file-related details.

• Prepare routine and ad hoc reports and provide data-related responses to internal requests as needed.

• Maintain organized activity logs, tracking records, and supporting documentation for completed tasks.

• Follow data security and integrity procedures to protect sensitive legal information at all times.

• Perform scheduled backup activities and assist with audits to help preserve records and confirm ongoing accuracy.

• Work closely with legal staff to collect required information, clarify missing details, and ensure timely processing of updates.

• Previous experience in data entry, administrative support, or records management, preferably in a legal or regulated setting.

• Strong typing accuracy and careful attention to detail when working with high-volume information.

• Familiarity with legal files and the ability to understand and use legal terminology appropriately.

• Proficiency with Microsoft Excel, Word, and Outlook in an office environment that requires attention to detail.

• Ability to organize files, scan documents, and maintain orderly records and documentation.

• Strong communication skills with the ability to respond to inquiries and coordinate with internal teams.

• Demonstrated commitment to confidentiality, data accuracy, and compliance with security procedures.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• Rochester, NY

• onsite

• Temporary to Hire