CSWS Vanport Mosaic Programming and Events Assistant

Position Details

Position Information

Job Title CSWS Vanport Mosaic Programming and Events Assistant

Department Moreau Center

Terms and Hours Approx. 5-10 hours/week, Fall & Spring Semester

Job Category Student Employment

Hourly Wage Portland Metro Minimum Wage ($16.80/hour)

Job Summary

This is a Community Service Work Study student employment position. Applicants must have Federal Work Study funds in their Financial Aid package.

The Programming & Events Assistant will work closely with the Vanport Mosaic team to support public programs, events, and community engagement initiatives. Under the Program Manager’s supervision, the student will assist with event preparation, outreach, administrative tasks, and on-site program support. This position offers a flexible schedule of 5–10 hours per week, combining remote work with occasional on-site support for public events and community programs. The position provides opportunities to gain hands-on experience in nonprofit programming, event coordination, and community engagement, with responsibilities tailored to the student’s experience, interests, and availability.

Core Duties

• Event Preparation & Logistics: Assist in preparing, and organizing program materials, supplies, and equipment for community events.
• On-Site Event Support: Support event setup, registration/ check-in, information tabling, and breakdown
• Program & Administrative Support: Help maintain program records and perform routine administrative tasks with staff guidance
• Community & Partner Outreach: Assist with outreach to community organizations and partners
• Volunteer Support: Help prepare volunteer materials, share event details, and assist with volunteer coordination for selected programs and events.
• Program Documentation & Follow-Up: Help track attendance, collect participant feedback, and assist with post-event follow-up tasks.
• Address where work will take place: 5131 NE 23rd Ave, Portland, OR 97211

Minimum Qualifications

• Must have Federal Work Study Funds in Financial Aid package (contact [email protected] with questions)
• Strong written and verbal communication skills.
• Close attention to detail and good organizational skills.
• Dependable and self-guided, with the ability to follow instructions, manage assigned tasks, and ask questions when needed.
• Comfortable interacting with people of different backgrounds, ages, and experiences.
• Willingness to learn new tools and work collaboratively with staff, volunteers, and community partners.
• Availability for in-person event support, including some evenings or weekends, with advance notice.

Preferred Qualifications

• Previous administrative, customer service, volunteer, or event support experience.
• Familiarity with project management and database tools such as Asana, Airtable, or similar platforms.
• Interest in public history, oral history, community engagement, or social justice.
• Experience or interest in working with community-based organizations, nonprofits, or public programs.
• Ability to travel to event sites around the Portland metro area via public transit, carpooling, or personal transportation

Physical Requirements

• Ability to lift and carry event materials and supplies weighing up to 25 pounds, with reasonable accommodations as needed.
• Ability to stand or move around for extended periods during events, with reasonable accommodations as needed.

Posting Detail Information

Posting Number SE1154-2023

Number of Vacancies 3

Estimated Start Date 11/01/2026

Open Date 10/21/2026

Close Date 02/15/2027

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have Federal Work Study funds in your Financial Aid package?
• Yes
• No
• Unsure

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Contact

University of Portland

5000 N. Willamette Blvd

Portland, Oregon

97203-5798