CoSec Admin Support

About the Role This role provides high-level administrative and operational support to the Company Secretary to ensure efficient corporate governance and compliance processes within the organization. The ideal candidate is proactive with strong organizational and communication skills, able to coordinate calendars, meetings, and confidential documentation. What You'll Do

• Manage the Company Secretary's calendar, schedule appointments, and coordinate meetings.
• Arrange travel, including accommodation and itineraries.
• Prepare board and committee meeting materials, agendas, and minutes; coordinate logistics.
• Maintain corporate records, ensure safekeeping and confidentiality.
• Act as liaison between the Company Secretary and internal/external stakeholders; draft and review correspondence on behalf of the Company Secretary.
• Monitor changes in legislation and regulatory requirements; assist in ensuring governance compliance.
• Update and maintain electronic records using company secretarial software; ensure accuracy of the database.
• Fulfilling other duties as delegated or assigned. What We're Looking For
• Bachelor's degree in Business Administration, Legal Studies, or related field; professional certification in Executive Assistance or Corporate Governance advantageous.
• Minimum of 5 years of relevant experience in executive/administrative support, office coordination, and corporate governance or company secretarial administration.
• Proven experience providing high-level administrative support, preferably in a legal or corporate governance context.
• Exceptional written and verbal communication skills; ability to interact professionally with diverse stakeholders.
• Strong organizational skills for calendars, meetings, and corporate records.
• Ability to handle confidential information with discretion and professionalism.
• Proficient in using office productivity tools, company secretarial software, and communication platforms.
• Ability to collaborate effectively with the Company Secretary, legal professionals, and other team members.
• Ability to adapt to changing priorities, deadlines, and corporate governance requirements.
• Strong problem-solving skills; proactive. Nice to Have
• Professional certification in Executive Assistance or Corporate Governance is advantageous. Compensation & Benefits