Copy Center Clerk / Backup Catering Assistant

Job title: Copy Center Clerk / Backup Catering Assistant

About the Role Based in Dallas, Gibson Dunn seeks a Copy Center Clerk / Backup Catering Assistant to provide high-volume document production and administrative support. This role oversees copy center operations and serves as backup catering support for meetings and events, supporting more than 100 attorneys, paralegals, and staff. Reports to the Office Services Manager. Hours are 7:30 AM – 4:30 PM, Monday through Friday.

What You'll Do

• Manage high-volume batch printing from network folders and emails; use Adobe Acrobat for job scoping, printing, and page counts.
• Create batch tabs, folders, and labels in Excel and macro-enabled Word templates; assemble, punch, and bind printed materials; produce tabbed binders and labels.
• Scan documents to email/network folders using eCopy ShareScan; OCR to produce searchable PDFs; navigate network drives and copy files; perform data transfers to/from USB drives and CDs/DVDs; create folder links for sharing.
• Cut custom-sized name tags, tent cards, invitations, and other materials for Marketing, Recruiting, Pro Bono, and other departments.
• Log requests, deliveries, and media insertions; capture charges in Equitrac and maintain disbursement/billing logs.
• Perform basic equipment maintenance, coordinate service requests, monitor paper inventory and supplies, and archive job tickets.
• Provide backup catering support for internal meetings, conferences, and client events; assist with conference room setup/breakdown, beverages, and catering displays; receive/distribute catering deliveries; monitor cleanliness and stocking; support hospitality needs and client-facing spaces.
• Coordinate with vendors and internal teams to support meeting and event needs; maintain a clean, professional copy center and hospitality environment; uphold confidentiality and standards.

What We're Looking For

• Strong time management; ability to work independently and collaboratively in a fast-paced, quality-driven environment with minimal supervision.
• Proven ability to prioritize, multitask, and manage projects to completion under deadline pressure; exceptional attention to detail.
• Solution-oriented customer service skills; professional written and verbal communication; diplomacy and courtesy with attorneys, staff, clients, vendors, and visitors.
• Confidence, composure, and sound judgment in time-sensitive environments; adaptable, quick-thinking, and discreet with confidential information.
• Fast learner with initiative; comfortable incorporating feedback; technically proficient with batch printing/print management software and applications (Microsoft Outlook/Office, Adobe Acrobat, eCopy ShareScan, Power PDF).
• Dependable, reliable, and trustworthy; able to operate as the sole local office support during off-hours.
• Professional appearance and demeanor; able to support client-facing hospitality functions.
• Flexibility to work overtime; ability to stand for extended periods and lift up to 50 lbs.
• Education: High School Diploma or equivalent; strong operator and computer skills; experience creating electronic copies of documents.
• Experience in customer service, hospitality, catering, or office services; fast-paced environment; law firm or professional services setting preferred.

Nice to Have

• Experience in a law firm or professional services setting (preferred)

Compensation & Benefits

• Annual compensation: $45,000–$54,000 USD; salary within this range based on qualifications and other factors.
• Benefits include health care; retirement benefits; paid time off (sick and vacation); parental leave; basic life insurance; Flexible Spending Accounts; and discretionary, performance-based bonuses.