Coordonnateur(trice) – Achats indirects et fournisseurs

Indirect Procurement and Vendor Coordinator

Do you enjoy coordinating purchases, maintaining thorough vendor follow-ups, and contributing directly to smooth business operations? Benefit from a hybrid work arrangement and join a multisite environment where you will oversee indirect purchasing, requests for quotations, purchase orders, and the administrative follow-up of expenses.

Our client, a growing company in the logistics sector, is looking for an organized, versatile, and solution-oriented professional. You will play a central role in procuring consumables, supplies, and MRO items, coordinating product and service vendors, and following up on orders, service calls, and invoices.

What is in it for you:

• Salary: 57K-62K per year.

• Permanent, full-time position.

• 40-hour workweek.

• 4 days in the office and 1 day working remotely.

• Position primarily based in Saint-Eustache.

• Occasional travel between the Saint-Eustache and Mirabel sites.

• Reimbursement of work-related travel expenses.

• Comprehensive group insurance after 3 months of service.

• Employee assistance program.

• Access to telemedicine.

• Company-provided cell phone or monthly allowance.

• 3 weeks of vacation.

• 5 paid sick days per year.

• 5 additional unpaid days.

• 1 anniversary day off for each completed year of service.

Responsibilities

• Purchase indirect materials, consumables, supplies, safety equipment, and MRO items required to support operations across multiple sites.

• Gather and assess internal team requirements to determine the products or services needed and prioritize requests.

• Identify and evaluate new vendors based on operational requirements.

• Request and compare quotations based on pricing, lead times, quality, payment terms, and service levels.

• Participate in discussions and negotiations regarding pricing, purchasing terms, service response times, and service agreements.

• Create purchase orders in QuickBooks Online and provide vendors with the information required to deliver goods or perform services.

• Follow up on purchase orders, confirmations, deliveries, lead times, and vendor commitments.

• Monitor supply levels and contribute to the implementation of simple and effective replenishment methods, including Kanban when appropriate.

• Maintain accurate and up-to-date information regarding vendors, quotations, contracts, service agreements, purchase orders, and completed purchases.

• Gradually build and maintain a structured network of reliable vendors across various categories of goods and services.

• Identify alternate vendors to support operational continuity and reduce delays when urgent needs arise.

• Coordinate maintenance service requests with external vendors, including requests for quotations, purchase orders, scheduling, and follow-ups.

• Schedule and coordinate vendor and technician visits to the various sites when required.

• Coordinate vendors involved in periodic inspections, equipment servicing, facility requirements, and occupational health and safety activities.

• Follow up with vendors and internal teams until goods are delivered, services are completed, or requests are fully closed.

• Work closely with teams across the various sites to understand their needs, resolve order-related issues, and maintain a strong level of internal service.

• Provide Accounting with purchase orders, quotations, invoices, and supporting documentation required to process purchases and expenses.

• Verify consistency between approved quotations, purchase orders, goods or services received, and vendor invoices.

• Work with the Accounting Technician to resolve discrepancies involving purchase orders, invoices, and supporting documentation.

• Apply general accounting principles required for the proper processing of purchases, expenses, vendors, and cost centres.

• Use QuickBooks Online for purchasing and purchase order responsibilities, without being responsible for specialized accounting functions.

• Assist with expense tracking and prepare information required for departmental analyses.

• Compile and organize data regarding purchases, vendors, lead times, costs, and service levels.

• Prepare and maintain tracking tools for open purchase orders, expenses, deadlines, and items requiring follow-up.

• Ensure the accuracy, quality, and consistency of information entered into departmental tools and reports.

• Contribute to the improvement and standardization of processes related to purchasing, vendor management, purchase orders, and invoice follow-up.

• Recommend practical ways to better organize or automate certain administrative activities.

• Use and contribute to the improvement of departmental tools, including Excel, SharePoint, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team.

• Document work methods and contribute to the development and updating of departmental procedures.

• Travel occasionally between the Saint-Eustache and Mirabel sites to meet with internal teams, receive vendors, or coordinate service activities.

What you will need to succeed:

• Required qualifications

• College diploma in business administration, accounting, operations management, logistics, procurement, or another relevant field, or an equivalent combination of education and experience.

• Approximately two to four years of relevant experience in purchasing, procurement, indirect or MRO purchasing, operations administration, or a comparable role.

• Experience identifying vendors, requesting quotations, comparing proposals, and following up on orders.

• Experience creating and monitoring purchase orders.

• Good understanding of the vendor cycle, including purchases, invoices, supporting documentation, expenses, and cost centres.

• Ability to identify and resolve discrepancies between quotations, purchase orders, goods or services received, and invoices.

• General understanding of accounting principles, without requiring specialized accounting expertise.

• Good command of Microsoft Excel and Microsoft 365.

• Strong computer skills and an interest in improving processes and work methods.

• Ability to manage multiple requests, orders, and follow-ups simultaneously in an operational environment.

• Ability to travel occasionally between the Saint-Eustache and Mirabel sites.

• Fluency in French and functional English to communicate with certain vendors and business partners.

• Preferred qualifications

• Experience with QuickBooks Online or another accounting software or ERP system.

• Experience purchasing indirect materials, MRO items, consumables, safety equipment, or external services.

• Experience in an industrial, manufacturing, logistics, or multisite environment.

• Experience coordinating maintenance or technical service vendors.

• Knowledge of Power Apps, Power Automate, SharePoint, Microsoft Lists, Power Query, or comparable tools.

• Experience working in a growing organization where processes, procedures, and tools need to be developed or improved.

• Knowledge of basic replenishment and supply management methods, including Kanban.

• General knowledge of service agreements, periodic inspections, or occupational health and safety requirements.

• Soft skills

• Strong organizational skills, attention to detail, and excellent follow-up abilities.

• Negotiation skills and the ability to compare costs, timelines, terms, and service quality.

• Ability to prioritize and manage multiple requests simultaneously.

• Autonomy, initiative, and the ability to manage a file through to completion.

• Resourcefulness and a solution-oriented mindset.

• Commitment to accuracy and close attention to data and documentation quality.

• Strong internal customer service orientation and an understanding of operational team requirements.

• Ability to communicate effectively with vendors, operational teams, and internal departments.

• Ability to organize information, document processes, and recommend realistic improvements.

• Technological curiosity and the ability to learn new tools and systems.

• Versatility and adaptability in an environment where requests and priorities may change quickly.

• Team-oriented approach and the ability to collaborate with Operations, Finance, Information Technology, and external vendors.

• Why Recruit Action?

• Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.