Coordinator, Proposal and Pre-Construction

Aecon Group

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Proposal and Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

• Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
• Maintain proposal schedules, submission calendars, and pursuit tracking tools.
• Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
• Maintain and update proposal templates, resumes, and project profiles.
• Coordinate printing, binding, electronic submissions, and document delivery requirements.
• Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
• Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
• Prepare reports, correspondence, meeting agendas, and meeting minutes.
• Generate crew timesheet templates.
• Initiate project utility locates.
• Draft accounting purchase orders and subcontract agreements.
• Work with the project management team to set up cellphones and laptops for office and field staff.
• Perform other duties and responsibilities as required.

What You Bring to the Team:

• 1-3 years of experience in administration, proposal coordination, and project coordination.
• Experience in the construction industry is considered an asset.
• Demonstrated computer software proficiency in MS Excel and Word.
• Experience with SharePoint and document management systems.
• Strong document formatting and editing capabilities.
• Proven organizational skills.
• Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
• Ability to work effectively within a team environment.

Aecon foster s diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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