Coordinator, Graduate School Administration

Coordinator, Graduate School Administration

Posting Details

Position Information

Posting Number 201104911

Position Title Coordinator, Graduate School Administration

State WI

Employment Status Part Time

Position Status Regular

If Limited Term (End Date of Assignment, Project, or Grant)

Position Type Staff

Job Family Operations and Administrative Services

Hours Per Week 20

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This Coordinator manages Graduate School content within the University Bulletin and Academic Advisement systems, ensuring accurate curriculum, program requirements, and policy updates. The position coordinates and tests system changes, communicates approved updates, and collaborates with campus partners, including representing the Graduate School at University Board of Graduate Studies (UBGS) meetings.

Additional responsibilities include supporting graduate assistant employment and awards, supervising student employees, and developing procedures to improve operational efficiency and consistency.

Duties and Responsibilities

1. Serve as the primary administrator and editor for all Graduate School pages and graduate-level course content in the University Bulletin, overseeing the annual review and management of 300–500 graduate-level courses. Collaborate with Directors of Graduate Study, Graduate School staff, the Office of the Registrar, and the Provost’s Office to coordinate, validate, and implement academic and policy updates through institutional approval workflows. Represent the Graduate School at University Board of Graduate Studies (UBGS) meetings to monitor and document curriculum, programmatic, and policy developments and coordinate the implementation of approved changes.
2. Manage and maintain annual and ad hoc graduate program requirement updates within the Graduate School’s Academic Advisement (AA) tracking system, ensuring the accuracy and integrity of degree audit processes. Coordinate closely with the Office of the Registrar on system modifications, testing, and implementation of advising and curriculum updates.
3. Coordinate and communicate ongoing University Bulletin and curriculum updates to Graduate School staff and campus partners in advance of publication to support recruitment efforts, marketing and web content updates, academic advising, and the integrity of student academic records.
4. Assist in the development of new procedures and workflows to aid in the streamlining of operations process and office efficiencies related to the Bulletin, Academic Advisement, and other assignments. Create process documentation for operations staff including how-to guides.
5. Provide administrative, operational, and data management support for the Graduate School Operations team including supervision of student employees, processing I-9 documentation for graduate assistants; managing tuition scholarship, assistantship, stipend, and supplemental stipend awards in CheckMarq and Coupa; and auditing award data for accuracy and compliance.

Required Knowledge, Skills and Abilities

• Bachelor’s degree
• At least one year of related experience.
• Ability to maintain confidentiality of student records and information.
• Excellent organizational skills with the ability to prioritize multiple responsibilities and tasks simultaneously.
• Ability to focus on the details of a project or task.
• Strong customer service skills with the ability to solve problems.
• Knowledge of and willingness to support Marquette’s Catholic, Jesuit mission.
• Proficient in Microsoft Office Suite.

Preferred Knowledge, Skills and Abilities

• Experience working with student information systems and university software platforms, such as Slate, PeopleSoft, Coupa, CourseLeaf, and academic advising or degree-audit systems.
• Experience with copyediting, academic catalog or curriculum content management, data validation, system testing, and process documentation.

Department Graduate School

Posting Date 10/27/2026

Closing Date

Special Instructions to Applicants

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

© 2013 Marquette University, "Be The Difference" is registered in the U.S. Patent and Trademark Office.