Contracts & Tender Coordinator

About the Role

We are looking for an organised and detail-oriented Contracts & Tender Coordinator to support the development and submission of competitive bids, tenders, and proposals. The role involves working closely with technical, commercial, finance, and operations teams to prepare accurate, compliant, and well-structured submissions within tight deadlines.

This is a great opportunity for someone with 2–4 years of experience in bid coordination, proposal preparation, or commercial support who is looking to grow within a bid management function.

Key Responsibilities

• Coordinate bid and proposal activities from initial review through final submission.

• Review RFPs, RFQs, and tender documents to identify submission requirements, eligibility criteria, and deadlines.

• Collect and consolidate inputs from technical, commercial, finance, and operations teams.

• Assist in drafting, formatting, and compiling technical and commercial proposals.

• Review submissions for accuracy, completeness, consistency, and compliance.

• Maintain bid trackers, proposal templates, document libraries, and submission records.

• Monitor tender portals and identify relevant bidding opportunities.

• Coordinate responses to client clarifications and follow up on outstanding inputs.

• Support senior team members on complex bids while gradually taking ownership of smaller submissions.

Requirements

• Bachelor's degree in Business, Engineering, or a related field.

• 2–4 years of experience in bids, proposals, tenders, contracts, or commercial coordination.

• Familiarity with RFPs, RFQs, tender documentation, and submission procedures.

• Strong written and verbal English communication skills.

• Excellent organisational skills and attention to detail.

• Ability to coordinate across multiple teams and manage competing deadlines.

• Proficiency in Microsoft Word and Excel.

• Experience in engineering, construction, infrastructure, technical services, or facilities management is preferred.

• GCC or Qatar market experience is an advantage.