Contracting Specialist

Contracting Specialist

Full Time

Minot Air Force Base, North Dakota, United States - 58704

Description

• Position Summary

• SD Solutions, LLC (SDS) seeks a qualified Contracting Specialist to provide acquisition and contracting support to the United States Air Force's 5th Contracting Squadron (5 CONS) at Minot Air Force Base, North Dakota.

• The Contracting Specialist supports pre-award and post-award acquisition activities, including acquisition planning, solicitation preparation, procurement research, proposal analysis support, contract administration, modifications, and contract closeout. The position supports a diverse portfolio of construction, services, and commodity procurements associated with Minot AFB mission requirements.

• The successful candidate possesses federal operational contracting experience, strong analytical and documentation skills, and familiarity with federal acquisition regulations, contracting procedures, and procurement systems.

• This is an advisory and administrative support position. The Contracting Specialist does not exercise warranted Contracting Officer authority or make binding acquisition decisions.

Key Responsibilities

• Acquisition and Contracting Support

• Provide acquisition support throughout the federal procurement lifecycle, including pre-award and post-award activities.

• Assist with developing acquisition strategies, procurement documentation, and solicitation packages.

• Prepare, review, coordinate, and maintain draft acquisition and contract documentation.

• Support proposal analysis through research, documentation, and preparation of advisory materials.

• Prepare draft contract modifications, administrative changes, option-exercise documentation, and contract closeout materials.

• Coordinate acquisition packages for review, approval, and execution by authorized Government Contracting Officers.

• Maintain accurate acquisition records and supporting documentation.

• Support changing procurement priorities and concurrent acquisition activities.

• Procurement Research and Analysis

• Conduct procurement research using Government-authorized electronic systems and databases.

• Review historical acquisition records to identify procurement approaches, contract history, and pricing information.

• Assist with market research, acquisition planning, and preparation of supporting documentation.

• Prepare draft Statements of Work (SOWs), Independent Government Cost Estimates (IGCEs), and other acquisition-related materials.

• Research applicable procurement regulations, acquisition policies, and contracting procedures.

• Provide analytical support and documented recommendations to Government contracting personnel.

• Contract Administration and Closeout

• Assist with contract administration activities, including modification packages, option documentation, and administrative actions.

• Prepare and organize supporting materials for contract closeout.

• Review acquisition files for completeness, accuracy, and required documentation.

• Support procurement milestone tracking and contract status reporting.

• Coordinate with Government contracting personnel to resolve documentation deficiencies.

• Maintain organized and auditable electronic contract files.

• Federal Procurement Systems and Records Management

• Use or develop proficiency with federal procurement systems, including:

• CON-IT (Contracting Information Technology)

• Procurement Integrated Enterprise Environment (PIEE)

• SAM.gov

• Contractor Performance Assessment Reporting System (CPARS)

• Federal Procurement Data System (FPDS)

• KT File Share and other authorized Government filing systems

• Update procurement, milestone, and fiscal year-end tracking systems daily or whenever project status changes.

• Maintain accurate electronic procurement records and acquisition documentation.

• Ensure compliance with applicable federal records management and information security requirements.

• Protect procurement-sensitive information, Controlled Unclassified Information (CUI), and contractor proprietary information.

• Stakeholder Coordination and Reporting

• Participate in acquisition planning meetings, procurement coordination sessions, and multidisciplinary project meetings.

• Coordinate with Government contracting personnel, program stakeholders, vendors, and contractors on authorized acquisition-support matters.

• Prepare meeting minutes, action items, acquisition briefings, and supporting presentation materials.

• Track acquisition milestones, pending actions, and documentation requirements.

• Prepare status updates and reports concerning assigned acquisition activities.

• Support procurement workload coordination during critical fiscal year-end periods.

• Quality and Compliance

• Ensure acquisition documentation is accurate, complete, properly formatted, and submitted within established deadlines.

• Support compliance with applicable FAR provisions, Air Force acquisition policies, and local contracting procedures.

• Maintain quality standards for written acquisition deliverables.

• Correct documentation deficiencies identified during Government reviews.

• Follow established information security, records management, and operational procedures.

• Minimum Qualifications

• Education – Mandatory

• Bachelor's degree or higher from an accredited educational institution.

• At least 24 semester credit hours in one or more of the following disciplines:

• Accounting

• Business

• Finance

• Law

• Economics

• Contracts

• Management

• Professional Experience – Mandatory

• Minimum two years of federal/Department of War operational contracting experience involving construction, services, or commodity procurement and acquisition activities.

• Demonstrated experience in at least two of the following five areas:

• Developing acquisition strategies.

• Preparing solicitation documents.

• Performing proposal analysis.

• Assisting with contract modifications.

• Preparing contract closeout files.

• Technical Skills

• Knowledge of federal acquisition regulations, procurement processes, and contract administration practices.

• Ability to prepare accurate acquisition documentation and maintain organized contract files.

• Proficiency with Microsoft Office applications and Adobe software.

• Ability to learn and use specialized Government procurement systems, including CON-IT and PIEE.

• Strong analytical, research, organizational, and written communication skills.

• Ability to manage multiple acquisition actions and changing priorities.

• Preferred Qualifications

• Experience supporting USAF, DoD, or other federal contracting organizations.

• Experience with construction-related acquisitions and contract administration.

• Familiarity with CON-IT, PIEE, SAM.gov, CPARS, FPDS, and electronic contract file management.

• Professional contracting certifications, including:

• Certified Federal Contracts Manager (CFCM)

• Certified Professional Contracts Manager (CPCM)

• Defense Acquisition University (DAU) CON coursework or equivalent foundational contracting training

• Experience supporting acquisition planning, solicitation development, modifications, and contract closeout.

• Experience preparing acquisition documentation for review by warranted Contracting Officers.

• Security and Access Requirements

• Ability to obtain and maintain access to Minot Air Force Base.

• Ability to obtain and maintain a favorable Tier 1/National Agency Check with Inquiries (NACI) or higher Position of Trust determination.

• Ability to obtain a Common Access Card (CAC) and authorized NIPRNet access.

• Successful completion of required background investigation documentation and fingerprinting.

• Compliance with DoD cybersecurity, operational security, information protection, and records management training requirements.

• Ability to safeguard sensitive acquisition information and Government-furnished equipment.

• U.S. citizenship is not mandatory, provided the candidate satisfies all applicable base access, background investigation, and security requirements.

• Work Location and Schedule

• Primary Duty Location

• 5th Contracting Squadron, Building 165, Missile Avenue, Minot Air Force Base, North Dakota

• Primarily on-site; telework requires Contracting Officer approval.

• Work Schedule

• Full-time, Monday through Friday. Standard operating hours: 7:00 AM–4:30 PM Central Time.

• Eight working hours per duty day, with a 30-minute lunch break. Additional hours may be required during critical procurement periods, subject to prior authorization.

Additional Requirements:

• Ability to drive a personal or employer-owned vehicle between work locations on Minot AFB.

• Ability to maintain operational coverage during the fiscal year-end closeout period, August 15–September 30.

• Ability to adapt to changing acquisition priorities and mission requirements.

• Candidate Resume Requirements

• Candidates sh