Contract Project Manager

Job title: Contract Project Manager

About the Role Vibee is seeking a highly motivated Contract Project Manager to plan and execute Vibee curated experience events and festival integrations. This role focuses on managing timelines, budgets, and onsite coordination for destination experiences globally, including standard venues and non-traditional spaces. Reports to the President and Senior Vice President, Business Operations. This is a contract engagement for up to 6 months.

What You'll Do

• Manage the daily flow of projects, track timelines and progress, and provide updates to key stakeholders.
• Assist in the creation and management of labor schedules and budgets with guidance from the Senior Producer and production team.
• Coordinate on-site schedules and distribute task lists to ensure smooth execution of builds and strikes.
• Provide occasional assistance to the site operations team for equipment auditing and tracking as needed.
• Assist with other special projects assigned by the executive lead or production manager as needed.
• Support reporting: cash spending reports, P-Card tracking, and per diem coordination with the finance team; assist in gathering quotes, tracking expenses, and supporting invoice reconciliation after events under supervision of the Senior Producer.
• Assist in managing the seasonal staff roster and provide onboarding support, coordinating with HR; assist with timekeeping and payroll in coordination with HR.
• Help prepare day sheets, dispatch guides, and other materials for site operations and production teams.
• Manage project management programs and ensure deadlines are met from ideation through execution.
• Act as a key point of contact for internal communication and collaborate with Front of House (FOH) and Back of House (BOH) teams to streamline workflows during event planning.

What We're Looking For

• Passion for live events and music with ability to thrive in fast-paced, creative environments.
• Highly motivated self-starter with proactive approach and strong organizational skills.
• Experience in project management, scheduling, and budgeting with guidance.
• Ability to coordinate on-site schedules and assist with builds and strikes; comfort with on-site operations.
• Strong collaboration and communication skills; ability to work with cross-functional teams (FOH, BOH, HR, Finance).
• Willingness to travel to destination markets globally and work in a variety of venues including non-traditional spaces.