Contract Administrator (Clinical Trials Office)

About the Role The Contract Administrator supports the Contracts Team within the Clinical Trials Office (CTO) of Columbia University Medical Center. Reporting directly to the Associate Director of Contract Negotiations, the role focuses on contract management for industry-sponsored clinical trials, including routing, signature collection, documentation filing, and light edits, while providing administrative support to the CTO and VP&S leadership. What You'll Do

• Contract Support: coordinate the routing, tracking, and collection of electronic signatures for research agreements and related documents.
• Distribute fully executed agreements and related documents to investigators, sponsors, and institutional offices in accordance with procedures.
• Assist with follow-ups and communication with internal Contracts Officers and external stakeholders to ensure timely contract execution.
• Maintain and update the Contracts Management Systems (CMS) with relevant documents and status changes.
• Perform light edits or updates to contracts at the direction of the Contracts Lead.
• Use approved AI tools to assist with contract-related tasks such as document population or summary generation as needed.
• Verify study registration on platforms such as ClinicalTrials.gov and follow up with investigators or sponsors to collect missing information.
• Manage or verify study-related documentation for research study initiation, such as certificate of insurance.
• Maintain an organized electronic Contract Library and support version control across documents.
• Coordinate Contracts Team processes, such as compliance checks, to support team goals and ensure consistent, efficient workflow execution.
• Generate regular status and productivity reports for the Contracts Team and leadership.
• Perform related duties and administrative tasks as assigned. What We're Looking For
• Bachelor's degree and 1–3 years of experience in contracts, legal, or administrative support.
• Strong familiarity or quick adaptability with electronic signature platforms, contract tracking systems, and file management.
• Proficiency in Microsoft Office Suite, and document routing tools.
• Excellent organizational skills, with attention to detail and time sensitivity.
• Understanding of contract workflows and regulatory documentation processes.
• Excellent communication skills; professionalism when interacting with researchers, sponsors, and internal teams.
• Proven ability to multitask in a fast-paced environment while maintaining accuracy.
• Comfort with or interest in using AI tools to enhance workflow and efficiency. Nice to Have
• Experience in a clinical research, academic medical center, or legal setting.
• Familiarity with regulatory documentation processes and platform-specific workflows.
• Demonstrated ability to work collaboratively across multiple teams and stakeholders. Compensation & Benefits
• Salary range: $70,000 - $75,000 per year.
• The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.
• The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.