[Consultancy]Integrated Inter-Agency Technical Assistance & Synchronization for MoFA, CTVET, and GTVETS

TERMS OF REFERENCE (TOR)

Integrated Inter-Agency Technical Assistance & Synchronization for MoFA, CTVET, and GTVETS

• Rationale and Background

A major bottleneck in Ghana’s ATVET sector is fragmented coordination among MoFA, CTVET, and GTVETS, resulting in gaps and inconsistencies in areas such as Farm Institute oversight, Workplace

Experience

• Learning (WEL), graduate tracking, and implementation of sector reforms. These coordination challenges can lead to duplication, weak information sharing, and limited alignment of institutional roles and responsibilities.

• The proposed technical assistance will strengthen inter-agency coordination by supporting harmonized governance and implementation processes, improved information and data-sharing systems, and stronger alignment of policies, standards, and institutional responsibilities. It will also promote more coordinated planning, monitoring, and decision-making across the three institutions, contributing to a more coherent, efficient, and responsive ATVET system.

• Objective of the Assignment

The primary objective of the proposed technical assistance is to deploy a 12-month inter-agency synchronization program to:

• Harmonize Policy & Inter-Agency Governance: Facilitate inter-ministerial engagement to transition Farm Institutes smoothly into GTVETS under the education regulatory bodies ACT, 2020 (ACT 1023).

• Scale National Workplace

Experience

• Learning (WEL):Map agribusinesses onto the T-TEL dashboard and standardize industry placement

• Execute National Graduate Tracer Studies:Institutionalize graduate outcome tracking across 15 ATVET institutions.

• Target Stakeholders/Agency

• Primary Beneficiaries (Joint):Ministry of Food and Agriculture (MoFA), Commission for TVET (CTVET), and Ghana TVET Service (GTVETS) — Joint Executive Leadership, Technical Working Groups, M&E Leads, and WEL Coordinators.

• Target ATVET Institutions:Agricultural Colleges, Farm Institutes, and TVET Institutes

• Scope of Work and Deliverables

• The Service Provider will deliver joint technical assistance as detailed in Table 4.1 below.

• 4.1 Scope of Work & Capacity Building Matrix (Joint Inter-Agency)

• Proposal Submission Guidelines

• 5.1 Technical Proposal Guidelines

• Firm Track Record & Institutional Experience:Evidence of 10+ years record of accomplishment of inter-agency coordination methodology, data system architecture, etc.

• Technical Approach & Methodology:Detailed conceptual framework for executing thematic areas.

• Work Plan & Gantt Chart:Comprehensive 6-month schedule mapping sequential activities, expert level-of-effort (person-days), execution milestones, and deliverable sign-offs.

• Team Composition & CVs:Operational structure and CVs for Key Experts assigned to the proposed technical assistance areas.

• 5.2 Financial Proposal Guidelines

• The Financial Proposal must be submitted separately and include a lump-sum summary, detailed daily fee rates for Key Experts, and itemized reimbursable expenses for workshops, field assessments, and travels.

• Evaluation Criteria

• Proposals will be evaluated using Quality and Cost-Based Selection (QCBS) applying a 70:30 ratio (70% Technical, 30% Financial). The minimum technical passing score is 50 points out of 70 (70%).

• The assignment will run for six calendar months, with a cumulative level of effort of 30 person-days across all key experts, distributed over the contract period

• Governance, Transparency, and Performance-Based Disbursal

• The Service Provider will report directly to the ACTIVATE Project Director and submit monthly progress reports. Payments will be disbursed in milestone tranches upon formal verification and sign-off of deliverables outlined in Section 4.1.

• Required Consultant Expertise and Team Composition

The Service Provider should propose a multidisciplinary team of 4 experts with complementary expertise and demonstrated experience relevant to the assignment:

• Team Leader / ATVET Policy & Governance Specialist:12+ years in ATVET/TVET policy, institutional reform, inter-agency coordination, governance, and public-sector systems strengthening.

• WEL, Industry & Labour Market Specialist:8+ years in WEL systems, agricultural industry mapping, labour-market analysis, value-chain development, and private-sector partnerships.

• M&E, Tracer Studies & Data Systems Specialist:10+ years in graduate tracer studies, M&E, data management, digital dashboards, analytics, and evidence-based decision-making.

• Legal, Regulatory & Institutional Systems Specialist:10+ years in TVET legal/regulatory frameworks, institutional mandates, governance arrangements, MoUs, and public-sector reform.

• Submission Guidelines

Technical and Financial Proposals must be submitted as separate PDF files by 5th November 2026 to the link below:

• Submissions will be reviewed on a rolling basis. WUSC reserves the right to proceed to the next stage of the procurement process once suitable submissions are identified during the rolling review.