Conflicts/New Matters Clerk

Job title: Conflicts/New Matters Clerk

London

The Conflicts/New Matters Clerk is responsible for reviewing and processing new client and matter intake requests and for maintaining accurate client and matter information in the Firm’s systems. The role works closely with Firm attorneys, other New Matters Intake Clerks, Conflicts Clerks, Analysts, and the Intake/Conflicts Manager, as well as other members of the New Business Intake Department.

The position requires acute attention to detail and accuracy, as well as organizational and research capabilities. This position is responsible for upholding the standards of quality, consistency, accuracy, thoroughness, and customer service as defined and implemented by the Department.

This position reports to the Sr. Manager, Intake/Conflicts.

Responsibilities include:

• Reviewing and processing new client and matter intake documents.
• Reviewing and inputting client and matter information into the client/matter database.
• Reviewing and processing client/matter updates, including but not limited to matter closures, reactivations, add party requests, and relationship partner updates.
• Conducting research on new intake requests against the Firm’s conflicts database and other resources.
• Performing data entry, searching, and analysis of new matter data in the new matter intake systems in accordance with Firm policies and procedures.
• Following up on conflicts issues with partners, the Intake/Conflicts Manager, the Office of General Counsel, and other Firm personnel as necessary.
• Performing data analysis and identifying possible issues, and notifying the requesting attorney or other appropriate party as needed.
• Performing heavy data entry and other tasks as assigned.

Qualifications

• Ability to work well under pressure and meet tight deadlines.
• Excellent oral and written communication skills.
• Exceptional attention to detail and organization, with strong follow-through skills.
• Ability to juggle and prioritize multiple projects.
• Ability to follow instructions and adhere to established procedures.
• Flexibility to adjust to changing circumstances and new information.
• Ability to work independently and as part of a team.
• Ability to maintain strict confidentiality.
• Availability to work overtime, as well as weekends and holidays, as needed.

Experience

• 1-2 years of legal conflicts experience in a large law firm preferred.

• Studies in areas directly applicable to the duties described above (e.g. records, paralegal, or legal assistant studies) desirable but not required depending upon other professional and educational experience.

• Knowledge of, and experience using, Intapp and CMS/Aderant a plus.

• Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

• If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact the firm for accommodation assistance.

Location

London