About this role
Job title: Conference Services Coordinator
About the Role Provides courteous and efficient service to clients and staff for conference services. Coordinates with local offices for daily requirements, office specific needs and updates in the Conference Services Software. This role supports the execution of meetings and events across multiple US offices.
What You'll Do
- Coordinate conference room scheduling and support meetings across multiple US offices
- Manage catering logistics, partner with vendors, and ensure smooth event execution
- Collaborate with IT, facilities, and other teams to meet meeting and event needs
- Monitor daily conference schedules and proactively resolve conflicts or last-minute changes
- Review event-related invoices and track reporting metrics as needed
- Review reports and attend daily and weekly meetings with events operational team
- Keep current on US office changes that impact Conference Services
- Support continuous improvement of conference services processes and standards
- Provide occasional on-call support for urgent meeting requests
What We're Looking For
- Strong organizational and multitasking skills in a dynamic environment
- Excellent communication and customer service mindset
- A proactive, solution-oriented approach with high attention to detail
- Professionalism and the ability to work effectively with internal teams and external partners
- High School Diploma is required
- One year experience working in an office environment preferred
- Scheduling or meeting coordination a plus
Compensation & Benefits
- This position offers a hybrid work schedule
- Benefits include medical, dental, and vision insurance
- 401(k) with company match and profit-sharing options
- Paid time off and holidays